Administrative Assistant

We are seeking a proactive and resourceful Administrative Assistant to provide comprehensive admin support for one or more directors and their teams in the Maps and Find My ecosystem.

This role involves optimizing workflows, managing competing priorities, and ensuring efficient daily operations in a fast-paced, dynamic environment. The ideal candidate is organized, analytical, and exercises sound judgment. In this role, you will use exceptional communication and collaboration skills to partner effectively across multiple teams, levels, and locations.

Description

This role will work closely with a team of administrative professionals supporting all of Apple Maps and Find My. In this hybrid role, you will provide administrative support while prioritizing and leading multiple projects in conjunction with managing open issues in a timely manner. You will facilitate and oversee employee experiences through consistent delivery of exceptional operational and facilities support.

","responsibilities":"

Team Support: Knowledgeable and collaborative first point of contact for the team. This role requires onsite presence in the office as outlined by current Apple policies and the shifting needs of our teams.

Leadership Support: Calendar management for multiple senior leaders, book intricate travel arrangements, and submit expense reports.

Purchasing: Order and track equipment for new hires and existing employees, initiate purchase orders, and other ad-hoc requests.

Office Oversight: Submit facilities requests; liaise with key facilities contacts and support staff; oversee office relationships including vendor, janitorial, food/beverage service and purchase orders, internal security and others; act as project manager on behalf of the business unit.

Space Planning: Create and execute org-wide space strategies, track utilization of existing portfolio and incoming needs, and ensure maintenance of seat assignments across all sites.

Event Planning: Organize, plan and execute large scale meetings and team events such as all team meetings, off-sites, and social events.

Admin Peer Support: Work collaboratively with our existing admin team both daily and throughout long-term projects; provide backup support to peers as needed.

Preferred Qualifications

Capable of prioritizing a high volume of tasks and duties.

Motivated self starter able to self-manage through a variety of projects at any give time.

Strong interpersonal and communication skills, with the ability to build relationships across departments, work collaboratively, and manage conflict constructively.

Proven experience within Apple's ecosystems.

Minimum Qualifications

5+ years of administrative or executive assistant experience, supporting director-level or higher in a high-tech environment.

Experience in heavy calendar management.

A passion for creating and maintaining an overall positive employee experience through ongoing operational and facilities support.

Exceptional organization, time management, and prioritization skills.

Demonstrates strong foresight; anticipates challenges and opportunities and acts proactively before issues arise.

Attention to detail, excellent follow through, ability to remain agile and multi-task effectively in a fast paced environment.

Flexible and able to adapt to quickly changing environments.

Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant .