Administrative Admin Operations Lead
Intelligent System Experience is seeking a proactive and resourceful Administrative Admin Operations Lead to streamline processes, lead space planning initiatives, and provide comprehensive admin support to management and software engineering teams. This role involves optimizing workflows, managing competing priorities, and ensuring efficient daily operations in a fast-paced, dynamic environment. The ideal candidate is organized, analytical, and exercises sound judgment, with exceptional communication and collaboration skills to partner effectively across multiple teams, levels, and locations.
Description
The Administrative Admin Operations Lead supports the administrative team and software engineering departments by streamlining processes, managing operations, and coordinating space planning initiatives. This role requires a proactive problem-solver who can manage multiple priorities in a fast-paced environment.
Responsibilities
- Problem Resolution: Anticipate, resolve, and escalate administrative issues; stay flexible to changing business needs.
- Cross Functional Collaboration: Act as a liaison between administrative staff, engineering teams, and other departments, and work together on special projects when needed.
- Budget Management: Track and monitor administrative and employee relations budgets with Finance and Executive Assistants.
- Process Improvement: Develop and implement efficient workflows and policies to enhance productivity.
- Operational Oversight: Support daily admin functions, ensure compliance with procedures, and improve processes as needed.
- Space Planning: Create and execute space strategies, track headcount, and maintain planning systems.
- Admin Support: Provide equivalent admin support to engineering teams and leaders when administrative assistants are out, including calendar management.
- Project Management: Takes ownership of projects, events and special initiatives from start to finish, driving successful execution with proactive problem-solving.
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Minimum Qualifications
- 4+ years of administrative or executive assistant experience, supporting director-level or higher and their calendars, preferably in a high tech environment.
- Experience supporting large teams (500+ employees).
- Previous project management, event planning, and operations experience
- Skilled in managing change, resolving conflicts, and exercising sound judgment.
Preferred Qualifications
- High level of discretion, integrity, and professionalism.
- Positive, proactive, and calm under pressure.
- Creative in fostering team culture and managing ambiguity.
- Strong written and verbal communication skills.
Pay & Benefits
At Apple, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within a role. The base pay range for this role is between $42.64 and $74.56/hr, and your base pay will depend on your skills, qualifications, experience, and location.
Apple employees also have the opportunity to become an Apple shareholder through participation in Apple's discretionary employee stock programs. Apple employees are eligible for discretionary restricted stock unit awards, and can purchase Apple stock at a discount if voluntarily participating in Apple's Employee Stock Purchase Plan. You'll also receive benefits including: Comprehensive medical and dental coverage, retirement benefits, a range of discounted products and free services, and for formal education related to advancing your career at Apple, reimbursement for certain educational expenses - including tuition. Additionally, this role might be eligible for discretionary bonuses or commission payments as well as relocation. Learn more about Apple Benefits.
Note: Apple benefit, compensation and employee stock programs are subject to eligibility requirements and other terms of the applicable plan or program.
Apple is an equal opportunity employer that is committed to inclusion and diversity. We seek to promote equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics. Learn more about your EEO rights as an applicant .
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