Talent Acquisition Coordinator (Hybrid)
Join us as our Recruitment Rockstar! You'll be the behind-the-scenes hero, making sure every candidate's journey is smooth, exciting, and unforgettable. You'll work side-by-side with our recruiters and hiring managers, juggling interviews, wrangling logistics, and keeping everything running like a well-oiled machine-thanks to your wizardry with Paradox and Workday.
But wait, there's more! You'll be the conductor for background checks, ALTA testing, and relocation adventures, ensuring every detail is handled with flair. High-volume hiring? Onboarding extravaganzas? You'll tackle them all, prioritizing like a pro and making sure the most important projects shine.
If you thrive in a fast-paced environment, love connecting with people, and have a knack for turning chaos into order, we want you on our squad! You'll report to our Sr. Manager, Talent Acquisition, and help us build the dream team.
Bring your energy, your organization skills, and your passion for making every candidate feel like a VIP. Let's make hiring fun together!
We encourage you to apply as soon as possible, as we anticipate a high volume of candidates for this opportunity.
You will report to the Senior Manager, Talent Acquisition.
#LI-Hybrid
Position Compensation Range:
$25.00 - $36.77
Pay Rate Type:
Hourly
Compensation may vary based on the job level and your geographic work location. Relocation support is offered for eligible candidates.
Primary Accountabilities
Interview Coordination & Logistics
- Partner with recruiters and hiring managers to schedule phone, video, technical, and onsite interviews across multiple roles and businesses using Paradox.
- Manage complex interview logistics, including panel scheduling, calendar management, candidate communications, and interview scheduling.
- Support candidate interview logistics by sharing travel information and handling interview expense reimbursement submissions, ensuring a smooth and positive candidate experience.
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Background Check Process Management
- Manage the background check (BGC) and Motor Vehicle (MVR) process after initiation, tracking status, timelines, and completion.
- Notify recruiters of approval and anticipated completion dates, escalate delays or issues, and communicate approved BGC exceptions.
ALTA Bilingual Testing
- Initiate ALTA tests for candidates, monitor completion, record results in Workday, and communicate outcomes to recruiters and hiring managers.
Hire and Pre-Onboarding
- Process hires in Workday by reviewing and validating required data throughout the hiring workflow to ensure accuracy and compliance.
- Provide candidates with first-day details and onboarding instructions to facilitate completion of onboarding documentation.
Relocation Coordination
- Enter and maintain Cartus relocation details in Workday following hire completion.
High-Volume Hiring
- Coordinate and process high-volume group interviews and large-scale hiring projects, ensuring accurate scheduling, communication, and Workday hire processing.
Administrative Operations
- Be a first contact for questions regarding administrative resources, issues, or support needs related to department/divisional programs.
- Assist management team and direct reports in the administration of standard processes; develop documentation to support department/division program administration.
- Help with development, coordination, and maintenance of program materials, including online resources.
Specialized Knowledge and Skills Requirements
- Demonstrated experience providing customer-driven solutions, support or service
- Basic knowledge and understanding of human resource and talent strategy programs
- Demonstrated experience handling confidential information in a functional support role
- Demonstrated experience preparing reports, charts, and presentations
Licenses
- Not applicable.
Travel Requirements
- Up to 10%.
Physical Requirements
- Work that primarily involves sitting/standing.
Working Conditions
- Not applicable.
Additional Information
- Offer to selected candidate will be made contingent on the results of applicable background checks
- Offer to selected candidate is contingent on signing a non-disclosure agreement for proprietary information, trade secrets, and inventions
- Sponsorship will not be considered for this position unless specified in the posting
In this hybrid role, you will be expected to work a minimum of 10 days per month out of one of the offices: Madison, WI (53783), Hopkins, MN (55343), or Denver, CO (80112).
We provide benefits that support your physical, emotional, and financial wellbeing. You will have access to comprehensive medical, dental, vision and wellbeing benefits that enable you to take care of your health. We also offer a competitive 401(k) contribution, a pension plan, an annual incentive, 9 paid holidays and a paid time off program (23 days accrued annually for full-time employees). In addition, our student loan repayment program and paid-family leave are available to support our employees and their families. Interns and contingent workers are not eligible for American Family Insurance Group benefits.
We are an equal opportunity employer. It is our policy to comply with all applicable federal, state and local laws pertaining to non-discrimination, non-harassment and equal opportunity. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.
American Family Insurance is committed to the full inclusion of all qualified individuals. If a reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please email AskHR@AmFam.com to request a reasonable accommodation.
#LI-AB1
Perks and Benefits
Health and Wellness
Parental Benefits
Work Flexibility
Office Life and Perks
Vacation and Time Off
Financial and Retirement
Professional Development
Diversity and Inclusion