Executive Assistant | 12 month fixed term contract

We are hiring a 12 month Fixed Term Contract maternity cover starting in December to support the Vice President EMEA and wider Leadership Team in day to day running of the team. 

London | Hybrid 3 days in office 

What will you be doing: 

• Serve as a trusted advisor and thought partner to the VP, anticipating needs and proactively managing time, priorities, and communications.
• Act as a strategic filter for all incoming requests—seeking clarity, understanding intent, and assessing the value to determine if action is necessary or if delegation is more appropriate.
• Stakeholder coordination: serve as the key liaison with internal and external stakeholders to support schedules and regional priorities.
• Complex calendar management: schedule meetings and diaries  across multiple time zones, understanding key priorities to strategically organize meetings and commitments.
• Act as a liaison for direct reports.
• Participate in planning of events and drive key team activities and initiatives  (including but not limited to Monday Priorities Call, EMEA Town Hall, Stabilise & Ignite Initiative).
• Schedule quarterly business reviews including sourcing venues. agendas, catering, collating presentations and facilitation throughout the day.
• Travel Coordination: Arrange travel logistics, including flights, accommodations, and itineraries.
• Miscellaneous admin support: additional administrative support as needed.

Who you are: 

• Experience supporting senior executives, ideally sales leadership in a fast-paced, global tech environment.
• Excellent written and verbal communication skills.
• A proactive mindset: you anticipate problems before they arise and take initiative without being asked.
• High EQ and professionalism; you build trust, foster collaboration, and uphold confidentiality at all times.
• You have proven experience with heavy calendar management and booking complex international travel.

What We Offer 

• Strong £base salary depending on experience and level. 
• In addition to NHS coverage, you will have access to supplemental insurance 100% covered (and your dependents covered at 85%).
• Competitive pension scheme, life insurance, paid leave and sick leave.
• Complimentary mental health support via Modern Health.
• Flexible and generous time off and sick time benefits.
• Transportation & Commuter Benefits.
• Monthly “Lifestyle Wallet” to use for benefits like personal fitness (e.g., gym memberships, fitness equipment, etc.) to pet care to nutrition coaching, and more.  

At Airtable, we embrace diversity and strive to create a workplace where everyone has an equal opportunity to thrive. We welcome people of different backgrounds, experiences, abilities, and perspectives. We strive for Airtable to be a pleasant and supportive place to work, and to attract and retain a diverse team of talented people.  We take great pride in holding everyone accountable for treating each other with dignity and respect. 

Airtable is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a medical condition or disability which inhibits your ability to complete any part of the application process, please complete our Accommodations Request Form and let us know how we may assist you.

Client-provided location(s): London, United Kingdom

Job ID: 7637147002

Employment Type: OTHER

Posted: 2025-11-10T18:33:29