Wake up. Go to work. Stay a little late. Come home. Make dinner. Go to bed. Do it all over again.
It’s so easy to get caught up in the daily grind. Before you know it, a week has passed, the month ends, the year is over, and you haven’t done a thing that mattered to you. Somehow, you managed to be busy and bored all at the same time.
So, how do you break the cycle? Is there a way to actually spend time on what makes you happy—to separate the urgent from the important?
Marika Reuling, chief of staff at Harvard University, might have a simple three-step solution.
Step 1: Start a Life Audit
At the 2015 Greater Boston Women in Leadership Symposium, Reuling spoke about completing a life audit once or twice a year to help her reevaluate how she spends and prioritizes her time. To get started, you’ll need a bunch of sticky notes, a pen, a blank wall or floor, and privacy. You should probably turn your phone off, too.
A life audit, as serious as it sounds, is simply the process of writing down every tangible goal or vague ambition, both professional and personal, on a Post-it note and sticking it on a blank wall. Ximena Vengoechea, after completing her own life audit, suggests shooting for at least 100 wishes for yourself.
Step 2: Define Your Vision
From there, try to place each of your goals into a bucket: travel, health, family, career, and more. Whatever theme comes up can have its own bucket. Move the sticky notes around until they’re all under the right theme, and consider whether these themes capture what you want your career and life trajectory to be. Continue adding more sticky notes, if necessary.
What you have in front of you now are guidelines for how to spend your time in a way that’s rewarding for you. For Reuling, this step helped her realize she needed something in her professional life that allowed for more artistry. Now, not only does she help manage resources and staff at Harvard, she co-runs a vineyard with her husband in Sonoma Valley, California.
Step 3: Design Your Day
Now that you have your guidelines, plot your day around these goals. Mark each note with an “S” for short term, an “L” for long term, or an “E” for every day. From there, you can decide how to work toward your short and long term goals. This is where you want to get specific. Set weekly or monthly goals and be exact about the time you hope to spend.
Reuling suggests using the Timely app (or something similar) to help you plan and keep track of how you’re spending your time. If you’re having trouble figuring out where you can actually fit more into your day, consider doing a time audit to see where you’re spending all your time and whether it makes sense or not.
Working toward a hundred goals big and small may sound like a daunting task—and it is, but no one ever said you had to do it alone. As Reuling concludes, “Think about your team, both at work and at home.” No one ever found success on their own, so don’t forget to lean on others as you try to break the cycle and refocus your goals.
Lily Zhang serves as a Manager of Graduate Student Professional Development at the MIT Media Lab where she works with a range of students from AI experts to interaction designers. When she’s not indulging in a new book or video game, she’s thinking about, talking about, or writing about careers. Follow her musings on Twitter @lzhng.More from this Author