How to Invite a Candidate to Interview: An Email Template

Updated 7/14/2022

two people at an office talking, one sitting on a chair with their back to the camera and the other sitting on the table in front of them — Hinterhaus Productions/Getty Images

When you’ve picked those lucky candidates to invite in for an interview, use our email template to get them in the door.

You’ve agonized over the job description and finally posted it into the world, and now it’s time to narrow that stack of resumes on your desk down to a select few.

When you’ve picked those lucky candidates to invite in for an interview, use our quick-and-dirty email template to get them in the door.

Subject

Interview with [company name] for [job title] position

Body

Hi [name],

Thanks for your application to [company name]. We were impressed by your background and would like to invite you to interview [at our office / via Skype / via phone] to tell you a little more about the position and get to know you better. [Details about the interview, including anything specific you would like candidates to know about.]

Please let me know which of the following times work for you, and I can send over a confirmation and details:

-[Day, Time 1]
-[Day, Time 2]
-[Day, Time 3]

Looking forward to meeting you,

[Your name]

Pro Tips

Not sure who to call in for an interview? Look for these signs in a candidate’s resume and cover letter to ensure you’re picking a winner.
Not sure what to ask them? Try these questions.

Alex is the President & Founder of The Muse, where she focuses on the growth and operations of the fast-growing business and pursuing constant innovation. Her book The New Rules of Work, written with her co-founder Kathryn, came out in April 2017. Outside the office, Alex can be found on her road bike or deep in a book. She also loves productivity hacks more than candy.