We are seeking a highly motivated, experienced Executive Assistant to join JP International Private Bank. This is a fast-paced, high-touch team assistant role providing dedicated support to a Team Lead and their stakeholders/direct reports. The successful candidate will demonstrate sound judgement, discretion, and a proactive, solutions-oriented approach while managing multiple priorities and sensitive information..
Job Responsibilities- Manage complex, high-volume calendars, acting as a gatekeeper and primary point of contact for scheduling requests and enquiries.
- Coordinate internal and external meetings, including conference rooms, VC/teleconference logistics, agendas, attendees, and catering when required.
- Arrange and oversee complex domestic and international travel, including itineraries, changes, and related logistics.
- Monitor and escalate incoming issues and concerns, ensuring deadlines and deliverables are met and stakeholders are kept informed.
- Produce high-quality written communications (emails, messages, correspondence) to individuals at all levels of the organization.
- Manage technology requests through internal systems and follow up to completion.
- Support onboarding of new employees, coordinating access, equipment, and key set-up steps as needed.
- Process invoices and T&E expense claims for team members, ensuring compliance with firm policies and submission within required guidelines; serve as a point of contact for policy/process questions.
- Provide ad hoc coverage for other Executive Assistants on the team when required.
Required Qualifications, Capabilities, and Skills- Demonstrated experience providing executive-level administrative support in a high-pressure environment.
- Strong organizational skills with the ability to multi-task, prioritize, and maintain attention to detail.
- Excellent interpersonal skills and the ability to build effective working relationships across levels and functions.
- Strong written and verbal communication skills; confident interacting with senior stakeholders.
- Highly proactive-anticipates needs, plans ahead, and remains flexible as priorities change at short notice.
- High levels of confidentiality and discretion with sound judgement.
- Calm under pressure; resourceful, efficient, and service-oriented.
- Strong proficiency in Microsoft Office and Concur.
Preferred Qualifications, Capabilities, and Skills- Experience supporting executives within private banking, wealth management, financial services, or another regulated environment.
- Experience supporting global leadership with frequent cross-border coordination, client-facing engagements, and complex executive events.
- Demonstrated ability to improve administrative processes, operating rhythms, and ways of working for senior leaders.
ABOUT USJ.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
ABOUT THE TEAMJ.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.
