DescriptionAre you looking for a career that will make an impact?The Leidos Health and Services Sector, under the Behavioral Health and Readiness Business Area has an opening for an Administrative Manager to join the Operational Readiness Directorate at the Naval Health Research Center in San Diego, CA. This position will provide research administration support to the Epidemiology and Data Management Support Department. Duties will include calendar and inbox management for the department, coordinating routing for approvals for purchases, travel, authored works, support agreements, and other documents. The Administrative Manager will update Institutional Review Board (IRB) protocols and standard operating procedures (SOPs), develop agendas, coordinate meetings and visits, take meeting minutes and distribute to team, maintain trackers, and coordinate proposal submission packages. The Administrative Manager will gather, collect, record, track and verify information from multiple sources in order to develop recommendations and solutions for problems and identify areas of risk to be elevated to leadership for resolution through thorough analyses and understanding of domain knowledge.
Are you ready for unique and exciting work?
The Administrative Manager will work independently to achieve day-to-day department objectives with significant impact on operational results through the responsibilities below. Many problems encountered will be unclear or difficult and require understanding of broader U.S. military health research topics (e.g. military and medical data sets, human subjects research, operational readiness and health, U.S. Navy administrative procedures, etc).
Primary Responsibilities.- Schedule meetings and visits for department and directorate leadership and manage Outlook and Teams calendars.
- Attend team, department, directorate, and command meetings and take meeting minutes for department leadership, including Science Investigator's meeting, Executive Steering Committee meetings, and Captain's Calls.
- Update EDMS department on current command requirements; create solutions for department administrative requirements and processes and distribute those solutions to the department and directorate through meetings and training sessions; ensure process solutions are adhered to and provide updates to processes as needed.
- Lead team meetings when required; pulling in information from all.
- Edit Institutional Review Board (IRB) protocols in the electronic IRB system; provide guidance to the research teams on best practices for protocols; manage submission of protocols and associated documents.
- Receive and edit technical and scientific documents, such as reports, presentations, and manuscripts; return edits back to authors; upon receipt, ensure edits are made and then submit and track in electronic Authored Works system; work with command editing team and reviewers to ensure documents are moved through approval process in efficient manner to meet external deadlines.
- Obtain purchase requests from department staff; review requests and work with department staff to ensure all needs are captured; determine whether purchases will be made on contract or in-house; create purchase request; obtain appropriate approvals; track purchases and receipt of goods; manage inventory list and ensure required items are barcoded.
- Receive support agreement request documents; work with department staff to ensure all information is captured appropriately; submit support agreement requests in electronic system; track approvals.
- Receive travel requests and provide cost analysis for travel; provide feedback to traveler and edit documents as needed; submit travel requests for approval in electronic system and track and manage the request in a timely fashion to ensure travel is approved as quickly as possible; communicate travel requests approvals and rejections back to travelers.
- Organize department drives; develop standard operating procedures (SOPs) and manual of procedures (MOP) documents; track department research projects and update trackers.
- Communicate with team members both within the EDMS Department and outside of the department including at the Directorate and Command levels; as well as externally with academic, industry, and military collaborators.
- Assist research staff with data entry and data quality checks as needed.
- Prepare and deliver project status reports and updates to PIs, and other department, directorate, and contract professionals.
- Ensure compliance with research protocols and regulatory standards, including HIPAA and PHI privacy standards.
- Ensure tasks are completed on time for mission requirements.
- Serve as a supervisor of direct reports; coach and review the work of lower level professionals.
- Work with department and directorate staff on other tasks and duties as needed for customer mission.
- Model Leidos Values and uphold Leidos Code of Conduct at all times.
If this sounds like an environment where you can thrive, keep reading for the keys to success!
Basic Qualifications.- Bachelor's degree in human resources, health care, business administration, science, or related field or equivalent years of relevant experience in lieu of degree
- Minimum of 4 years administrative support for department leadership or higher.
- Must be a U.S. Citizen
- Must be able to obtain and maintain a Secret Clearance.
- Must have expertise in Microsoft 365 (e.g., Word, Excel, PowerPoint, Outlook) and Microsoft Teams
- Must be able to demonstrate strong verbal and written communication skills; be able to effectively and professionally communicate to colleagues, leadership, vendors, and collaborators.
- Excellent attention to detail is required; must be a self-starter; must be able to respond effectively to multiple priorities at one time; must have effective systems for communication, tracking, and follow-up.
- Must demonstrate excellent critical thinking with problem-solving skills and an ability to work cooperatively in a team setting with onsite and offsite personnel.
- Must have experience supervising direct reports or teams.
- Flexibility in responding to changing demands, timelines, and priorities.
- Ability to travel both within the U.S. and internationally.
Preferred Qualifications.- U.S. Citizen with an Active Secret Clearance
- Experience working in an administrative role at a U.S Navy command2
- Experience working in an administrative role in a research setting
- Demonstrated experience supporting active-duty military officers and government civilian leadership (e.g. GS-14 and above) in an administrative capacity
If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo - because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 - and moving faster than anyone else dares.
Original Posting:October 28, 2026
For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.
Pay Range:Pay Range $65,650.00 - $118,675.00
The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
About LeidosLeidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com.
Pay and BenefitsPay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits.
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Commitment to Non-DiscriminationAll qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws.
