358 jobs for "Administrative Assistant / Receptionist"

The Hachette Book Group is seeking a highly motivated and organized Assistant to join the Subsidiary Rights department. The subrights department is responsible for managing and selling both domestic and international subsidiary rights granted to the publisher by the author. These include, but are not limited to, translation, book club, audio, reprints, licensing, and permissions. This position will be responsible for overseeing a variety of department-wide administrative tasks and will also support the rights teams across the Little, Brown, Basic Books Group, and Orbit divisions. They will have the opportunity to work closely with skilled professionals and gain hands-on experience as they own day-to-day tasks and help with special projects. This is an excellent entry-level position for someone who is interested in learning more about publishing.

ESSENTIAL DUTIES AND RESPONSIBLITILES:

• Assist the department with all administrative tasks. This can include production requests, manuscript tracking, rights research, and database maintenance.

• Communicate with authors and agents regarding cover approvals, publicity opportunities, author copies of translated editions and other relevant communications.

• Assist with various projects, including rights guide creation, various backlist research opportunities, and foreign sales and publication information for agents and editors.

• Create invoices, track incoming payments, and chase overdue monies.

• Respond accurately and efficiently to rights queries from international publishers, co-agents and other partners.

• Send publication updates and other communications as needed to scouts, publishers, co-agents and other partners

• Manage schedules and general day-to-day business, including the organization of visiting editors and co-agents throughout the year, internal and external meetings, and other general office tasks.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Very detail-oriented, ensuring accuracy of work and attention to detail in a fast-paced environment

• Thrives in a high-volume environment: must be able to multi-task, prioritize, and manage time effectively

• Dedicated to communicating with a diverse array of constituents with respect and professionalism

• Self-motivated and independent, takes initiative, and asks for guidance when needed

• Displays excellent writing and computer skills, including MS Office and an ability to work in internal content management systems. A familiarity with Excel is a plus

• An interest in Subsidiary Rights and licensing is required

How to apply: Please provide your resume and cover letter to be considered.

Location: New York City (Hybrid - three days per week in the office

About Hachette Book Group

Hachette Book Group (HBG) is a leading book publisher based in New York and a division of Hachette Livre, the third-largest publisher in the world. The mission of Hachette Book Group is to make it easy for everyone to discover new worlds of ideas, learning, entertainment, and opportunity. At HBG, we are guided by four core pillars: Understanding Consumers, Changing the Story, Owner Mentality, and Growth Mindset.

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Salary can vary based on a number of factors including skills, experience, and location - talk with your recruiter to learn more. The compensation for this position is $52,500. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.

The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

About Hachette Book Group

Size: 1,001 - 5,000 employees
Industry: Consumer Goods & Services

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