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Intellectual Property Administrator

Beachwood, OH$86,000 – $126,000Posted 5 days ago

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Eaton's Corporate Sector division is currently seeking a Intellectual Property Administrator.

The expected annual salary range for this role is $86000 - $126000 a year.

Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business considerations.

What you'll do:

We are currently seeking an Intellectual Property Administrator. This position can be based at our Beachwood, OH or Moon Twp, PA locations with hybrid work available.
Position Overview:
The IP Administrator provides comprehensive paralegal, administrative, analytical, and operational support for Eaton's global intellectual property portfolio. The role administers patent matters throughout their lifecycle, maintains accurate and timely records in Eaton's intellectual property management systems, manages docketing and procedural deadlines, and coordinates activities among IP counsel, inventors, business stakeholders, outside counsel, foreign associates, and service providers. The position also supports portfolio reporting, data quality, outside-counsel management, acquisitions and divestitures, and continuous improvement of IP processes, controls, and technology.
The IP Paralegal / IP Administrator provides global patent portfolio administration, paralegal support, data stewardship, reporting, and process-improvement services for Eaton's Intellectual Property Team. The role supports the full patent lifecycle, maintains accurate and timely records in Eaton's intellectual property management systems, coordinates with attorneys, inventors, outside counsel, and service providers, and helps protect Eaton's intellectual property rights across multiple jurisdictions.

Job Responsibilities:

• Support patent annuity and maintenance fee administration, including coordination with internal stakeholders and external service providers, review of portfolio data, and timely implementation of approved maintenance decisions.
• Administer inventor award processes, including tracking award eligibility and status, recording required information, coordinating payment-related activities, and responding to routine inventor inquiries.
• Support ownership, entity, and portfolio changes arising from restructurings, legal entity changes, acquisitions, divestitures, and other transactions. Coordinate record updates, assignments, ownership documentation, matter transfers, and required recordals under attorney direction.
• Assist with IP due diligence and transaction integration or separation activities, including portfolio reports, record creation, ownership-chain documentation, matter transfers, data cleanup, and transition to Eaton's preferred outside counsel and service providers.
• Support IP committee and classification administration, including committee access, matter assignments, classification updates, and implementation of authorized changes in Anaqua.
• Develop and maintain work instructions, templates, process maps, checklists, controls, and training materials for patent administration and related IP processes.
• Identify and implement opportunities for automation, standardization, analytics, and workflow improvement that improve data reliability, strengthen controls, reduce administrative risk, and increase operational efficiency.
• Participate in global IP and Law Function projects and provide advanced administrative, paralegal, analytical, and project-management support as assigned.
• Handle confidential and privileged information appropriately and comply with Eaton's ethics, information governance, cybersecurity, records management, and applicable legal requirements.

Qualifications:

Required (Basic) Qualifications:
• Bachelor's degree from an accredited institution required.
• Minimum two (2) years of patent administration, intellectual property paralegal, patent prosecution support, docketing, or IP portfolio-management experience required.
• No relocation is available for this position. Candidates must reside within a 50 mile radius of Beachwood OH or Moon Twp, PA to be considered. (Active Duty Military service members are exempt from this geographical limitation).
• Must be able to work in the United States without corporate sponsorship now and within the future.
Preferred Qualifications:
• A paralegal certificate or intellectual property credential is preferred.
• Experience supporting a multinational patent portfolio and coordinating with outside counsel is preferred.
• 5-7 years of patent administration, intellectual property paralegal, patent prosecution support, docketing, or IP portfolio-management experience is preferred.

Skills:

• Working knowledge of patent prosecution procedures, formalities, deadlines, maintenance requirements, and patent systems, including the United States Patent and Trademark Office, European Patent Office, and World Intellectual Property Organization.
• Hands-on experience with Anaqua or a comparable IP management system.
• Strong skills in docketing, database administration, records management, reporting, and data analysis.
• Advanced proficiency in Microsoft Excel; working proficiency in Power BI, PowerPoint, Word, Outlook, and document-management tools.
• Strong written and spoken English; additional language skills are beneficial.
• Up to 10% travel required.
• High attention to detail and sound judgment.
• Strong analytical, problem-solving, organizational, and written and verbal communication skills.
• Ability to manage multiple priorities and time-sensitive deadlines, work independently, collaborate across cultures and time zones, identify and escalate risk, improve processes, and maintain confidentiality.
• Proactive, service-oriented, adaptable, and committed to high standards of business ethics.

All positions may require participation in video and in-person interviews as part of the hiring process. All candidates will be evaluated based on job-related competencies, and all candidates' privacy rights and data security will be protected in accordance with applicable laws.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

Eaton believes in second chance employment. Qualified applicants with arrest or conviction history will be considered regardless of their arrest or conviction history, consistent with the Los Angeles County Fair Chance Ordinance, the California Fair Chance Act and other local laws.

You do not need to disclose your conviction history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Eaton is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

To request a disability-related reasonable accommodation to assist you in your job search, application, or interview process, please call us at 1-800-836-6345 to discuss your specific need. Only accommodation requests will be accepted by this phone number.

We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

About Eaton

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere.

Size: 10,000+ employees
Industry: Engineering

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