The Accounting Systems Manager owns the administration, optimization, and integration strategy for the company's core financial systems, with NetSuite as the system of record. This role is responsible for maintaining and improving the connections between NetSuite and key operational platforms - Navan (travel & expense), Tipalti (accounts payable/global payments), UKG (HR & payroll), and Avalara (sales/use tax) - while also driving forward the accounting function's use of AI-powered tools, including Claude, to automate manual processes. This is a hands-on, technically minded role for someone who enjoys solving process problems at the intersection of finance, systems, and automation.
Essential Duties/ResponsibilitiesAccounting Systems Admin:- Serve as primary system administrator for NetSuite, including user access/roles, workflows, saved searches, custom fields/records, and dashboards
- Maintain the chart of accounts, subsidiaries, and intercompany elimination structures; support multi-entity/multi-currency consolidation
- Manage NetSuite releases, sandbox testing, and change control to minimize disruption to close and reporting cycles
- Develop and modify NetSuite reports and saved searches to meet evolving accounting and business reporting needs
- Partner with the Controller and accounting team to translate process needs into scalable NetSuite configurations (vs. custom development where possible.
Third Party IntegrationsServe as system administrator for Navan, Tipalti, and Avalara - including user setup and permissions, approval workflows, policy and rule configuration, and vendor/tax settings - and own and maintain the integrations between NetSuite and:
- Navan - travel and expense data flow, corporate card reconciliation, GL mapping
- Tipalti - vendor payments, AP automation, 1099/tax data, payment reconciliation
- UKG - payroll journal entries, headcount/labor allocation, benefits and deduction mapping
- Avalara - sales/use tax calculation, exemption certificate management, tax filing and returns data
- Troubleshoot integration failures, sync errors, and mapping discrepancies across these systems
- Work directly with Navan, Tipalti, UKG, and Avalara vendor support teams to resolve system issues and escalate as needed
- Evaluate new integrations, middleware, or API connections as the tech stack evolves
- Maintain documentation of data flows, field mappings, and system dependencies
- Serve as a point of contact for employee end users with Navan, Tipalti, and Avalara questions (e.g., expense report issues, account setup)
Accounting Automation - Identify manual, repetitive accounting processes (reconciliations, journal entries, reporting, data validation) and design automated solutions
- Build and maintain AI-assisted workflows using Claude (or similar tools) for tasks such as document review, variance analysis, reconciliation support, and report drafting
- Develop lightweight tools/scripts (e.g., Excel automation, low-code apps) to bridge gaps between systems
- Track and report on efficiency gains and error reduction from automation initiatives
Cross Functional- Act as the finance-side liaison to IT, HR, and AP/Treasury teams on system changes affecting financial data
- Support month-end/quarter-end close by ensuring system integrations post accurately and on time
- Assist with audit requests related to system controls, access, and data integrity
- Train accounting staff on new tools, automations, and system functionality
Required Skills & Experience- 6+ years of experience in accounting or finance systems, with hands-on NetSuite administration experience; direct admin experience with Navan, Tipalti, or Avalara strongly preferred
- Demonstrated experience managing at least one of: Navan, Tipalti, UKG, or Avalara (or comparable T&E, AP, HRIS/payroll, or tax platforms)
- Strong understanding of accounting fundamentals (GL, AP, payroll journal entries, intercompany/consolidation concepts)
- Comfort working with APIs, integration platforms, or middleware concepts (even without deep coding background)
- Experience using AI tools (e.g., Claude, ChatGPT) for practical business/accounting use cases
- Strong Excel skills; SQL or scripting experience a plus
- Experience in a multi-entity or multi-currency environment
Preferred:- NetSuite certification (Administrator or SuiteFoundation)
- Background in a controllership or accounting operations function
- Disclaimer-Cofense is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis [protected class] including, but not limited to: veteran status, uniform service member status, race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, physical or mental disability, marital status, genetic information or any other status or characteristic protected by applicable national, federal, state or local laws and ordinances. We adhere to these commitments in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, and discipline.
Qualifications
BehaviorsDetail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
MotivationsAbility to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
ExperienceStrong understanding of accounting fundamentals (GL, AP, payroll journal entries, intercompany/consolidation concepts)
5-7 6+ years of experience in accounting or finance systems, with hands-on NetSuite administration experience
