Clerical Assistant

Clerical Assistant - CD11AN

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

JOB DESCRIPTION:

We are seeking a detail-oriented and proactive Legal Clerk to join our insurance defense team. This position plays a vital role in supporting attorneys and legal staff within the Tort practice group by ensuring efficient case management and smooth day-to-day operations. The ideal candidate will thrive in a high-volume, largely paperless environment that is both dynamic and rewarding.

RESPONSIBILITIES:

• Team Support: Assist attorneys and legal staff with administrative and case-related tasks, including scheduling, subpoena data entry, calendaring court deadlines, and organizing case materials.
• Document & File Management: Maintain and organize digital case files, ensuring documents are accurately filed, properly labeled, and easily accessible throughout the litigation process.
• Case Workflow Coordination: Monitor and track case progress, deadlines, and deliverables to help keep the team on schedule.
• Electronic Communication Handling: Process and associate electronic correspondence with appropriate case files, ensuring timely and accurate updates.
• Mail & Material Oversight: Coordinate incoming and outgoing mail and physical materials as needed, while supporting the transition to a paperless workflow.
• Collaboration & Communication: Work closely with attorneys and staff to address inquiries, resolve issues, and ensure efficient case support.
• Compliance & Record Keeping: Maintain accurate records and adhere to firm policies and procedures.

• High school diploma or equivalent.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel).
• Previous experience in a legal support role required.
• Familiarity with insurance defense or Tort matters preferred.
• Knowledge of Personal Injury Protection (PIP) case support is a plus.
• Experience with electronic document management systems.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.