Finance & HR Associate

Join the team at The Equity Project (TEP) Charter School, featured in the New York Times, The Wall Street Journal and on 60 Minutes for its revolutionary teacher salaries and its outstanding results. TEP aims to achieve educational equity for students from historically underserved communities by utilizing world-class teachers. At TEP, we prioritize not only the growth of our students but also the professional development of our staff, creating a dynamic environment where operational excellence meets educational equity.

Watch the video below to learn more about TEP's Middle School facility, designed with community and equity at the forefront.

About the Role

Are you passionate about operational excellence and public service? As a Finance & HR Associate at TEP Charter School, you will play a key role in supporting the daily operations within our Finance and Human Resources team. This is a full-time, on-site position based in Washington Heights/Inwood (NYC), ideal for a detail-oriented and proactive professional seeking an intense, fun, and on-the-ground learning experience managing workflows across finance, HR, and school administration. 

This role is perfect for someone who is excited to promote strong internal systems, ensure compliance, and contribute to an organization that is deeply committed to educational equity.

Responsibilities

• Finance Operations

  • Record financial transactions in QuickBooks Online, Procurify, BILL, and other financial systems
  • Reconcile credit card statements and ensure all supporting documentation is collected
  • Organize and maintain digital financial records for audit readiness and internal reporting
  • Assist with invoice approvals, vendor communication, and check processing
  • Support bank deposit activities and reconciliation procedures
  • Track reimbursements and support school-wide budget monitoring

  Human Resources Support

  • Coordinate onboarding documentation and track employment forms for new hires
  • Review and manage PTO and attendance data in BambooHR
  • Support with employee inquiries regarding payroll, benefits, and general HR policies
  • Track certifications for teaching staff and manage compliance documentation
  • Facilitate IT onboarding processes including technology access needs for new staff

  Administrative & Compliance Support

  • Maintain and update internal SOPs and process documentation
  • Monitor deadlines for audits, compliance filings, and internal processes
  • Assist with preparation and submission of documentation for quarterly and annual audits

About You (Qualifications)

• 1–2 years of experience in finance, human resources, operations, or administrative roles
• Proven attention to detail and ability to thrive in fast-paced environments
• Strong written communication and organizational skills
• Proficiency with Microsoft Office Suite, particularly Excel, and Google Workspace
• Familiarity with QuickBooks Online, BambooHR, and Procurify preferred
• Strong data management and problem-solving skills
• Prior experience in a charter school or nonprofit organization is advantageous
• Spanish language skills are beneficial but not required
• Commitment to TEP's Vision: Deeply committed to TEP's organizational vision and revolutionary approach to attracting educational talent to underserved communities, aligning personal values with TEP's mission.

Why TEP (Benefits)

At TEP, professional development and personal growth are central to our staff experience. We offer a comprehensive benefits package and a dynamic work environment that supports staff at every stage of their career.

• Competitive Salary: $65,000 to $70,000, based on experience
• Guidance and Mentorship: Reports directly to the Managing Director of Finance
• Generous Paid Time Off: 6 weeks of vacation, 11 federal holidays, plus personal and sick days
• Comprehensive Benefits: Medical, dental, vision, short-term and long-term disability, and life insurance
• Family Support: Includes parental leave and dependent care accounts
• Wellness Programs: Staff food program, wellness initiatives, and professional retreats
• Retirement Savings: 403(b) retirement plan with support for long-term financial planning
• Continuous Learning: Professional development and tuition reimbursement available

Please Note: This position requires a full-time, in-person presence at TEP’s campus in Washington Heights/Inwood, New York City.

Application Process

TEP is designed and structured around the belief that great staff members are the key to achieving educational success for students. As such, we require applicants to demonstrate their qualifications throughout the application and hiring process. The requirements for each Enrollment and Outreach Specialist applicant include:

• Resume: Potential candidates must submit an up-to-date resume
• Cover Letter: Potential candidates must submit a well-written cover letter that highlights their specific interest in joining the TEP community

TEP is currently reviewing applications on a rolling basis. If you submit both a cover letter and resume, you will receive a response from us as to whether or not you will be invited to the next stage of the process for the Finance & HR Associate position.