Executive Administrative Partner & Office Manager

Meta is seeking an experienced Executive Administrative Partner/Office Manager to support up to 2 Directors in the Meta leadership team and an office. The person in this role will need to be a proactive problem-solver, detailed-oriented and organizationally skilled to manage nuanced calendaring and travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the larger Meta eco-system. This position is full time.

Executive Administrative Partner & Office Manager Responsibilities:

• Coordinate internal and external meetings
• Manage complex calendar set up and movement
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• Organize space planning for the site, strategic offsite events and all hands meetings
• Build cross-functional relationships between departments
• Main Point of Contact for the entire office
• Provide operational support for the entire office to include partnering with IT, Facilities, Culinary, Security and Health and Safety teams (where these resources exist)
• Own and curate Office-Welcome for new hires
• POC for sending and receiving all mail for employees
• Organizing Office events
• Maintain and conduct inventory of office supplies
• Responsible for site specific communications

• 3+ years of relevant experience providing administrative support to 1 or more executives
• 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 3+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experiences balancing competing priorities
• Experience with Microsoft Office and Google suite

• Experience with driving and managing key team and business events
• Experience with project management & working across different stakeholders (internal teams, external partners)
• Experience in prioritizing multiple assignments quickly
• Experience in multi-tasking and changing direction quickly
• Experience supporting cross-regional teams and fostering team environment
• Experience maintaining confidentiality and discretion in all partnerships
• Possess a can-do attitude and willingness to support Cross-functional partners with projects, events and onsite office support as needed
• Experience working with executive level leaders, both within and outside of the company
• Experience building and maintaining trust with leaderships and partners
• BA/BS
• Experience collaborating and partnering closely with other administrative professionals and key cross-functional partners
• Flexibility with coordinating across multiple time zones
• Experience managing complex calendars with heavy travel schedules