Warehouse and Inventory Specialist

Job Description Summary
To lead and oversee all end-to-end store operations-including material receipt, storage, issuance, inventory control, and dispatch for Raw Materials, Bought-Out Items, Consumables, Tools, and Finished Goods. The role is critical to ensuring zero stock-outs for production, maintaining 100% inventory accuracy, and driving strict adherence to safety, quality, and 5S standards.

Job Description

Qualification & Experience

• Education: Degree or Diploma in Mechanical Engineering, Electrical & Electronics Engineering (EEE), or a related discipline.
• Experience: 3+years of hands-on experience managing stores and inventory operations within a manufacturing plant environment.

. Key Roles and Responsibilities

A. Material Inward, Receipt, & Quality Clearance (GRN)

• Verification: Rigorously cross-check all incoming shipments against Purchase Orders (POs), invoices, and delivery challans for physical quantity, visible condition, and technical specifications.
• Quality Coordination: Seamlessly coordinate with the Quality Control (QC) team for timely material inspection and disposition.
• System Entry: Generate accurate Goods Received Notes (GRNs) in SAP/ERP promptly upon inspection approval.
• Discrepancy Handling: Oversee safe unloading, counting, and weighing. Immediately document and report shortages, transit damages, or rejections within 24 hours.

B. Storage, Material Preservation, & Housekeeping

• Location Management: Implement and maintain systematic storage protocols using Bin Cards, precise Location Codes, and strict FIFO (First-In, First-Out) / FEFO (First-Expiry, First-Out) methodologies.
• Material Preservation: Apply appropriate preservation measures (e.g., rust prevention, oiling, weather covering, proper stacking) to prevent material degradation.
• Segregation: Maintain clearly demarcated, dedicated zones for Raw Materials (RM), Work-in-Progress (WIP), Finished Goods (FG), Rejected items, Non-Moving inventory, and Scrap.
• 5S & Safety: Uphold rigorous 5S standards, workspace cleanliness, and material handling safety compliance across all store areas.

C. Production Support & Material Issuance

• BOM Compliance: Issue materials strictly according to Production Bills of Materials (BOM), authorized Material Requisition Slips, and Job Cards.
• Operational Continuity: Prioritize and expedite material staging and issuance to production lines to eliminate downtime and prevent line stoppages

D. Inventory Control & Documentation

• Inventory Accuracy: Maintain 100% alignment between physical stock and system (ERP) records with daily updates.
• Audits & Cycle Counts: Conduct daily cycle counts, as well as scheduled monthly and annual physical stock verifications.
• Stock Optimization: Monitor Min-Max-Reorder levels, identify slow-moving, non-moving, and dead stock (NMD), and report anomalies to management with corrective action plans.
• Documentation Management: Maintain meticulous records of all transactions: GRNs, Goods Issue Notes (GIN), Material Transfer Notes, Gate Passes, and Returnable/Non-Returnable Challans.

E. Dispatch & Logistics

• Outbound Processing: Oversee accurate packing, labeling, and documentation (Delivery Challans / Invoices) for sub-contract shipments.
• Logistics Coordination: Coordinate with logistics providers and transport teams for timely vehicle placement, safe loading, and dispatch tracking.

F. Cross-Functional Coordination & Compliance

• Stakeholder Alignment: Act as the primary liaison between Stores and Purchase, Production, Quality Control, Maintenance, and Accounts departments.
• Compliance & Audits: Ensure full compliance with ISO 9001, ISO 14001, internal safety guidelines, statutory requirements, structured scrap disposal, and internal/external inventory audits.

3. Key Competencies & Skills

• Technical & Software Skills: Proficient in ERP systems (SAP) and advanced MS Excel (VLOOKUP, Pivot Tables, data analysis); strong grasp of inventory valuation principles.
• Material Acumen: Deep working knowledge of engineering and manufacturing materials
• Core Competencies: Exceptional numerical accuracy, strong inventory accounting skills, high integrity, and proven leadership in team management.
• Operational Skills: Familiarity with safe material handling equipment operation (forklifts, overhead cranes) is a strong advantage.

Additional Information

Relocation Assistance Provided: Yes