Sr. Administrative Assistant

EBSCO Information Services (EBSCO) delivers a fully optimized research experience, seamlessly integrated with a powerful discovery platform to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EBSCO employs more than 2,700 people worldwide, with most embracing hybrid or remote work models. As an AI-enabled service leader, we thrive on innovation, forward-thinking strategies, and the dedication of our exceptional team. At EBSCO, we're driven to inspire, empower and support research. Our mission is to transform lives by providing reliable and relevant information - when, where and how people need it. We're seeking dynamic, creative individuals whose diverse perspectives will help us achieve this global, inclusive mission. Join us to help make an impact.

Your Opportunity

The Sr. Administrative Assistant, Research Content, will provide support for:

• Executive Vice President Sales, Research Content
• Senior Vice President of Sales, Europe, Latin America & Sub-Saharan Africa
• Senior Vice President of Publisher Services

This high-level support role will include schedule management, travel arrangement, meeting coordination, and other various administrative tasks to ensure organizational efficiency of the executives it supports. This hybrid position will be in driving distance of Ipswich, Massachusetts to accommodate periodic visits to EBSCO Information Services campus.

What You'll Do

• Arrangement and organization of travel plans (hotel, flight, car transportation, itineraries, etc.)
• Calendar management via Microsoft Outlook
• Expense report administration via SAP Concur
• Coordination of onsite meetings (catering, conference room reservations, audio/visual etc.)
• Collecting, combining, formatting, and maintaining reports, files, and agendas in Excel and Word in support of Executives and their departments
• Additional projects as assigned by Research Content department management

Your Team

You will be welcomed as a member of the Research Content Enablement team, a team of 6 Administrators and Project Managers, as well as members of the wider Research Content teams. Our team enjoys the flexibility and greater work life balance that hybrid work offers. There will be ample resources, tools, training, and support to ensure your success at EIS.

About You

• At least 5 years' experience working in a fast-paced environment with a focus on administrative tasks.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
• Exceptional attention to detail, organizational skills, and follow-through, with a demonstrated ability to manage tasks accurately and meet deadlines.

What Sets You Apart

• Strong communication skills and confidence working directly with senior executives, including proactively reaching out and following up as needed.
• Ability to manage multiple competing priorities and a wide variety of administrative responsibilities in a fast-paced environment.
• Strong initiative, sound judgment, and accountability, with the ability to anticipate needs, work independently, and ensure tasks are completed.
• Geographic knowledge of international cities and countries is preferred due to interaction with EBSCO's international sales teams.

Pay Range

USD $57,785.00 - USD $82,550.00 /Yr.

The actual salary offer will carefully consider a wide range of factors including your skills, qualifications, education, training, and experience, as well as the position's work location.

Our Work Policy: We value the balance of remote focus and in-person connection. For all our roles not designated as onsite, candidates living within a 30-mile radius of one of our hub office locations (Ipswich, MA; Birmingham, AL; Contoocook, NH) are required to be on-site one day designated by their team for collaboration and syncs. If you reside outside of this 30-mile range, the position is considered fully remote.

EBSCO provides a generous benefits program including:

-Medical, Dental, Vision, Life and Disability Insurance and Flexible spending accounts
-Retirement Savings Plan
-Paid Parental Leave
-Holidays and Paid Time Off (PTO)
-Mentoring program
And much more! Check it out here: https://www.ebsco.com/about/benefits

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.

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