Office Administrator

What you'll do:

Would you like to make a difference to the environment? Do you want to work for a global and ethical company? Join us and help us provide energy-efficient solutions that make a difference to the environment? We make what matters work. To find out more about us check: https://www.youtube.com/watch?v=baa_aiJ4L7E

As an Office Administrator, you will oversee daily office operations, support internal teams, and maintain administrative systems to ensure smooth functioning across departments. You'll work closely with the Egypt and regional teams, and collaborate with HR, Finance, Procurement, and Legal to support day-to-day business needs.

Your role will include scheduling meetings, managing office layout and supplies, coordinating repairs, and serving as the central point of contact for office-related activities.

Key responsibilities:

• Serve as the point person for office duties including maintenance, mailing, supplies, equipment, bills, errands, and purchases for meetings
• Schedule meetings and appointments; organize office layout and order stationery and equipment
• Maintain office condition and coordinate necessary repairs
• Partner with HR to update and maintain office policies
• Organize office operations and procedures; coordinate with IT on equipment needs
• Ensure timely invoicing and payments; manage contracts and vendor negotiations
• Oversee office budget and ensure accurate reporting
• Provide general support to visitors and assist with onboarding new hires
• Address employee queries related to office management (e.g., travel, hardware, supplies)
• Liaise with facility vendors (cleaning, catering, security); plan internal events and celebrations
• Manage reception duties including visitor handling, call routing, mail distribution, and meeting room bookings
• Administer business cards, stationery, pantry supplies, and event setup
• Support contractor and security management (ID badges, access tracking, documentation)
• Assist with EHS processes including first aid coordination and compliance
• Report and follow up on facility maintenance issues
• Provide leave cover for Travel Coordinator/Administrator as needed

• Bachelor's degree in Business Administration, Management, or a related field
• Minimum 3 years of experience in office administration or facility coordination
• Experience working in multinational or corporate environments preferred

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to work independently and manage multiple priorities
• Attention to detail and commitment to confidentiality
• Familiarity with procurement, budgeting, and vendor management
• Customer-focused mindset with a proactive approach
  
  What we offer:
  
  • Competitive compensation and benefits package - including health insurance and transportation allowance
  • Exciting, challenging projects in a dynamic and collaborative team environment
  • We invest in your future - Eaton encourages internal promotions whenever possible. Your growth matters, so we provide ongoing learning & development opportunities through Eaton University.
  • We make your contributions matter - reliability, safety, efficiency, and sustainability are at the core of our dedication to improving people's lives and the environment through power management technologies
  Join us and be part of something that truly matters!
  
  #LI-SO1