Docket Administrator (Contract) (On-site)

At Broadridge, we've built a culture where the highest goal is to empower others to accomplish more. If you're passionate about developing your career, while helping others along the way, come join the Broadridge team.

The Docket Administrator (Contract) is responsible for various daily processes, ensuring accuracy, and efficiently supporting Issuer Operations and Client Management Services to complete Issuer shareholder meetings.

Key Job Functions/Responsibilities

• Prepare source data for entry by opening, extracting, and sorting mail
• Verify and log receipt of data, obtain missing data, and establish priorities
• Complete various duties on company systems including programs on Microsoft Access, Excel, and internal systems
• Extrapolate and input large quantities of data, alpha and numeric (in combination) from source materials, in a timely manner in a unique computer system for output data and resolve processing issues
• Perform quality control of information, auditing of output documentation for grammar, and comprehension and comparison to source materials
• Evaluate the validity of the documents to be entered, recognizing, and reporting any deficiencies to Client Managers
• Receive dockets, verify material and job-related data and sign off the Work Orders
• Ensure Canadian processing is advised of any updates
• Verify that material received and to be mailed matches the search card.
• Liaise with Finance and Receiving Departments as required
• Assist Client Management to coordinate timely and accurate mailings as it relates to theshareholder meetings and interim mailings
• Collaborate with team members to ensure daily goals are completed
• Protect organization's value by keeping information confidential
• Other responsibilities as assigned
• Overtime is required during the Proxy season due to processing volumes

Basic Skill Level Requirements

Education:

• High School Diploma or equivalent
• College Diploma in Business Administration is an asset

Tools:

• Windows environment
• All necessary advanced technological tools are provided

Experience:

• 1-2 years hands on experience in Data Entry and Quality Assurance
• Exposure to brokerage, proxy, or financial business operations is preferred
• Knowledge of proxy rules, regulations, and processing is an asset
• French is an asset

Skills:

• Strong written and verbal communication skills
• Intermediate proficiency for Word and Excel
• Able to work in a cross-functional environment
• Able to communicate effectively with fellow associates, other departments, management, and outside vendors, as required
• Good attention to detail, thoroughness, and data entry skills on keyboard (minimum 50/60 keystrokes per minute)

Recruitment Process

Throughout your application process, you may be asked to connect with us virtually or in-person. Our recruiters will explain how hybrid interviews will be held throughout the recruitment process, and they will be able to answer any questions you might have.

Background Check Process

Broadridge requires employees to complete a background check that is completed by one of our service providers. We use this service to complete the following checks:

• Employment verification
• Education verification
• Credit inquiry
• Canadian criminal record check

Accessibility & Accommodation

Broadridge is an equal opportunity employer and is committed to a diverse and inclusive workplace ensuring that equal employment opportunities are provided to all individuals, regardless of race, colour, gender identity, sexual orientation, marital status, creed, age, disability, religious affiliation, or national origin or citizenship. If you require any accommodations during the recruitment process, please notify our recruitment team.

#LI-TN1 #LI-Onsite

We are dedicated to fostering a collaborative, engaging, and inclusive environment and are committed to providing a workplace that empowers associates to be authentic and bring their best to work. We believe that associates do their best when they feel safe, understood, and valued, and we work diligently and collaboratively to ensure Broadridge is a company-and ultimately a community-that recognizes and celebrates everyone's unique perspective.

Use of AI in Hiring

As part of the recruiting process, Broadridge may use technology, including artificial intelligence (AI)-based tools, to help review and evaluate applications. These tools are used only to support our recruiters and hiring managers, and all employment decisions include human review to ensure fairness, accuracy, and compliance with applicable laws. Please note that honesty and transparency are critical to our hiring process. Any attempt to falsify, misrepresent, or disguise information in an application, resume, assessment, or interview will result in disqualification from consideration.

Client-provided location(s): Markham, Canada

Job ID: broadridge-JR1078949

Employment Type: FULL_TIME

Posted: 2025-12-17T19:16:42