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Asana

Workplace Lead

New York, NY

The Workplace Lead is responsible for overseeing the facilitation of an ongoing positive experience for all Asana employees in New York by providing consistent operational support and managing a safe, inclusive, and fun environment.

What You’ll Do

  • Actively participate in facilitating/overseeing an ongoing positive employee experience by overseeing the consistent delivery of exceptional operational/Workplace support.
  • Manage all day-to-day Office operations for NYC and elevate issues to other team members as needed.
  • Manage office vendor operations and relationships including janitorial, building engineering, and others as needed.
  • Be the “face” of the NYC office - create an environment where employees are comfortable asking for support and/or help with dat to day office needs.
  • Partner with Site Leads, People, and IT onsite to ensure clean, organized onboarding of new employees an ongoing smooth operational support.
  • Partner with the Global Workplace team to ensure global standards of office design, maintenance and organizational standards are maintained.
  • Be the onsite manager of all small to medium sized expansion or alteration projects of the NYC space
  • Work with the Head of Workplace and local building management to develop, maintain, and activate a site-specific Emergency Preparedness Plan. Manage ongoing training for on-site employees as needed
  • Participate in the management of the Office ticket workflow and work with the global team to respond to NYC tickets as needed. Perform the necessary task(s) to satisfy general office inquiries and maintenance requests, and work with cross-functional Asana teams to address larger needs and changes to the space.
  • Partner with on site leads to assist with new employee seating assignments and manage adjustments in seating assignments as needed
  • Work with Space Planning team to maintain consistently up to date seating plans
  • Partner with Events team to provide facilities support for events as needed
  • Maintain consistent and clear communication with other Workplace team members in regards to any facilities or security related concerns.
  • Assist Head of Workplace in overseeing the opex budget for the propertie(s) and determining expanding space needs and budgeting requirements as we grow.
  • Work with on site teams and the global Workplace team to help maintain OSHA compliance for the space.
  • Other site specific duties required by the property in question.

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What you’ll Bring

  • A passion for managing an overall positive employee experience through ongoing operational support
  • Strong ability to manage competing priorities and projects
  • Strong interpersonal and communication skills, with the ability to build relationships across departments, work collaboratively, and manage conflict constructively
  • Strong coordination and collaboration skills – can both execute and delegate as needed
  • 2+ years of direct customer service experience
  • 5+ years of office operations experience
  • Previous people management experience preferred

About you

You are an individual who possesses a strong ability to successfully prioritize and execute tasks/duties for yourself in alignment with the overall goals of both the day to day NYC needs and the global Workplace team. You feel comfortable making decisions in a fast-paced, ever-growing environment. You are self-motivated and consistently demonstrate a positive attitude; you enjoy working with people and are an on-the-ground problem-solver. You consistently demonstrate strong verbal and written communication skills. Please note this role will be required to be in office. 

 

About us

At Asana, we're building a better way to work, fueled by transparency, inclusion, and technology that is a force for positive change. Asana is a work management platform that helps teams orchestrate their work, from daily tasks to strategic initiatives, so they can move faster and accomplish more with less. For the past 5 years, we've been named a top workplace, including top 10 Great Place to Work Best Small & Medium Workplaces, #1 Fortune Best Workplace in the Bay Area for four years in a row, #8 Fortune Best Workplaces for Women, #14 Glassdoor Best Place to Work, and one of Ireland's Best Workplaces. After spending more than a year physically distanced, we are safely and mindfully returning our global teams to in-person collaboration, incorporating flexibility that adds hybrid elements to our office-centric culture. With offices all over the world, we are always looking for curious, collaborative, and mission-driven people to help us enable the world’s teams to work together effortlessly.

 

We believe in supporting people to do their best work and thrive, and building a diverse, equitable, and inclusive company is core to our mission. Our goal is to ensure that Asana upholds an inclusive environment where all people feel that they are equally respected and valued, whether they are applying for an open position or working at the company. We welcome applicants of any educational background, gender identity and expression, sexual orientation, religion, ethnicity, age, citizenship, socioeconomic status, disability, and veteran status.

Job ID: 3123733
Employment Type: Other

This job is no longer available.

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