Manager of Facilities

Additional Perks

• Free Telemedicine
• Employee Assistance Program (EAP)
• Wellness initiatives
• Paid Community Action Volunteer Hours

*Parental Leave and Tuition Reimbursement are available after one year of service

What you should know about the role

Develops priorities, policies, vision, and planning for the maintenance and supply procurement of the organizations' facilities. Oversees Facilities Coordinators, Supply Specialist, and vendors to ensure all facilities are maintained and functioning properly to enhance the appearance and productivity of the credit union. This includes oversight of equipment needs and maintenance, grounds/building maintenance, obtaining contract bids and overall efficient use of facilities. Partners in project management, including but not limited to maintenance, construction and equipment projects. This position aids in efforts to meet the strategic goals of the credit union, including providing outstanding service to internal and external members as defined by living and demonstrating the core values of the credit union; Act with Integrity, Drive Progress, Build & Strengthen Relationships and Keep People at the Core.

What you should know about Advia

Advia is a fast-growing Credit Union that is positioned in the top 3% of credit unions across the United States. We serve almost 200,000 members with assets over $3 Billion. We offer very similar product and services as the big banks with a focus on saving our members money while providing financial advantages. We are rooted in our communities and believe we have a responsibility to give back outside of our four branch walls through volunteering and charitable donations. The work environment at Advia is fast-paced, performance based, and fun infused. We certainly live by the saying "work hard, play hard." As an employee of Advia, you can expect regular and constructive feedback, development opportunities, great benefits, excellent co-workers and engaged managers.

Major Duties and Responsibilities

• Manages direct reports to maximize productivity, efficiency, and the potential of the human assets of the company, including; monitoring staff performance, coaching, counseling, training, assuring compliance with regulatory requirements and organizational mission, values, policies and work rules. Appraise performance and provide recommendations for promotion, disciplinary action and termination, as appropriate.
• Analyzes data to ensure we are leveraging economies of size to help costs and budgeting efforts.
• Creates and maintains an overall vehicle strategy for entire fleet of credit union vehicles.
• Negotiates and monitors contractor compliance for credit union contracts including but not limited to: landscape, janitorial, HVAC, carpet, elevator and snow removal. Coordinates and tracks contracts for janitorial, grounds maintenance and waste disposal at all branches. Prepares bid specifications for company and oversees the implementation contract. Maintains a file of vendors for all facility related functions.
• Spearheads vision and execution for facility and supply management which includes executing strategic plans for facility safety and efficiency.
• Develops and adheres to annual facilities budget for each region, including budget aspects of capital expenditures as defined by Director of Corporate Real Estate and Senior Management. Consistently look for ways to decrease expenses and increase efficiencies credit union wide.
• Ensures the Coordinators and Specialist support and execute on all facility, associated maintenance, and renovations to include plumbing, electrical, HVAC, telephone, lighting, drive-up systems, sound/music, power generation and back-up, structural, roof, paint, elevator, appliances, including the purchase of new or replacement equipment. Electronically tracks all issues and actions taken.
• Travel Requirement: Must be willing and able to travel up to 25% of the time to support facilities operations, conduct site assessments, oversee projects, and collaborate with regional teams.
• Must comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control. Additionally, all employees must follow policies and procedures to minimize risk by exercising judgment, raising questions to management, and adhering to policy guidelines.

Requirements

Experience

Five years to eight years of similar or related experience, including preparatory experience.

Education/Certifications/Licenses

A two-year college degree or completion of a specialized course of study at a business or trade school equivalent to approximately 64 credit hours.

Interpersonal Skills

A significant level of trust, credibility and diplomacy is required. In-depth dialogues, conversations and explanations with customers, direct and indirect reports and outside vendors can be of a sensitive and/or highly confidential nature. Communications may involve motivating, influencing, educating and/or advising others on matters of significance.

Physical Requirements

Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 75 lbs. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.Must be capable of regular, reliable and timely

attendance.

Working Conditions

Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise, as well as outside in various degrees of heat and cold.

Mental and/or Emotional Requirements

Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team. Must be able to read and carry out various written instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on both internal and external confidential matters.

Client-provided location(s): Kalamazoo, MI

Job ID: AdviaCreditUnion-3663944

Employment Type: FULL_TIME

Posted: 2025-10-23T19:26:05