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Job Description Summary
The Portfolio Governance & Communications Specialist will coordinate portfolio reporting, project-governance activities, and organizational communications across the Wind Digital Technology Office of the CIO. The role will maintain a reliable view of priorities, funding alignment, risks, and delivery health; support PMO cadences and standards; maintain portfolio tools and documentation; and coordinate timely communications to help accountable leaders make informed decisions.

Job Description
Essential Responsibilities

Portfolio Governance and Data Management

• Maintain a trusted, integrated view of the Wind DT portfolio, providing a single source of truth for projects and initiatives to support prioritization and delivery discussions.

• Ensure portfolio and project information in Smartsheet or comparable PMO tools is complete, current, and consistent, making accountable owners, milestones, delivery status, risks, issues, dependencies, and decisions clearly visible.

• Help shape and continuously improve practical PMO standards, templates, update expectations, governance guidance, and Standard Work to simplify execution and promote consistency across teams.

Project Governance and Management Reporting

• Coordinate PMO cadences and program health reviews, collecting inputs and providing consistent visibility of delivery performance and required actions.

• Follow up with program and project leaders on governance inputs, ownership, recovery actions, escalations, and action closure.

• Translate portfolio data into concise, actionable insights for DT leadership, staff reviews, MOR preparation, and other recurring management rhythms, highlighting delivery trends, risks, and decisions required.

• Coordinate the bi-weekly meeting agenda, collect required inputs, and follow up on agreed actions.

• Coordinate alignment with Vic's MOR requirements and deliveries, ensuring that inputs, timelines, and follow-up actions are integrated into the Wind DT management rhythm.

• Support alignment with HQ requirements, coordinate HQ governance reviews, and track HQ commitments through completion with the accountable teams.

Funding and AI Governance Alignment

• Connect AI initiatives with strategic priorities and portfolio governance by coordinating AI portfolio management within the PMO, aligning funding requirements, governance standards, and established review cadences.

• Track the AI portfolio across the full initiative lifecycle, maintaining visibility of ownership, business value, prioritization, funding, governance approvals, delivery milestones, risks, dependencies, and status; follow up with accountable teams on required updates and actions.

• Maintain links between portfolio priorities, project records, approved budgets, funding sources, AI funding requirements, and delivery commitments.

• Coordinate with Finance & Vendor Operations to keep portfolio and budget information aligned and escalate identified gaps to the accountable owners.

• Support alignment of PMO standards and portfolio information with AI Foundry and applicable AI governance processes.

PMO Tool Support and Process Integration

• Maintain and administer the PMO portfolio-management tool, supporting data quality, user access, standard configurations, and reliable day-to-day operation.

• Translate user needs into practical tool improvements in partnership with technical and process owners, prioritizing enhancements that simplify workflows and improve ease of use.

• Identify and help implement automation opportunities using approved tools and AI capabilities to reduce repetitive portfolio reporting and administrative work.

• Simplify and improve portfolio reporting through standardized data, dashboards, and automated outputs that provide timely visibility and support decision-making.

• Maintain the linkage between approved budgets and relevant portfolio items, including training initiatives, to improve funding visibility and traceability.

• Link PMO governance with architecture approval requirements, tracking required reviews and approval status with the accountable Architecture teams.

• Connect the PMO tool and governance workflow with related Finance, AI, sourcing, cybersecurity, compliance, and delivery processes to maintain consistent information and clear handoffs.

WIND DT Communications and Organizational Coordination

• Bring portfolio priorities and progress to life through clear, engaging OCIO communications, coordinating monthly or quarterly updates and All Hands content.

• Maintain the OCIO SharePoint structure, core process documentation, SOPs, and evidence supporting audit readiness.

• Support organizational activities, including role and organization updates, off-site coordination, and employee survey action-plan follow-up when assigned.

Qualifications / Requirements

• Experience supporting project governance, portfolio management, PMO operations, program coordination, or a related Digital Technology environment.

• Practical experience maintaining project or portfolio data and preparing clear reports, dashboards, and management updates.

• Working understanding of governance cadences, project health reporting, risk and issue tracking, dependencies, and action follow-up.

• Working knowledge of AI portfolio governance and the ability to coordinate AI initiatives within PMO processes, including intake, prioritization, funding alignment, governance reviews, lifecycle tracking, and management reporting.

• Ability to coordinate recurring activities across project teams, Finance, and other process owners with accuracy and timely follow-through.

• Capability with portfolio-management and collaboration tools, including Smartsheet or comparable platforms, dashboards, and SharePoint.

• Strong organization, analytical, interpersonal, and communication skills, both written and verbal.

• Collaborative approach and ability to coordinate across teams in a matrix environment without direct authority.

Desired Characteristics

• Continuous-improvement mindset and interest in simplifying governance and administrative processes.

• Attention to detail and commitment to maintaining accurate, reliable, and timely information.

• Proactive follow-up on inputs, deadlines, issues, and required actions.

• Adaptable and flexible, with the ability to respond effectively to changing priorities.

Additional Information

Relocation Assistance Provided: Yes

About GE Vernova

GE Vernova is helping change the world. Be part a team driven by purpose, fueled by challenge, and united in shaping the future of energy, every day.

Size: 10,000+ employees
Industry: Engineering

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