Coordinator– Student Information Systems - SIS (IMMEDIATE OPENING)

JOB TITLE: Coordinator– Student Information Systems- SIS (IMMEDIATE OPENING)

REPORTS TO: Director – Student Information Systems

JOB GOAL: The SIS Coordinator will ensure data accuracy and efficient use of the student information system by providing effective technical support and training to eSchoolPlus users. This includes regularly monitoring data input in the student information system and ensuring data is in compliance with all state, federal and organizational policies and procedures.


  • Provides application technical support and training to eSchoolPlus users remotely via Skype/Lync or by traveling to campus sites;
  • Assists in updating eSchoolPlus training materials for the purpose of instruction and reference;
  • Participates in meetings around student information system capabilities and procedures;
  • Assist in state and federal compliance and reporting needs of student information system stakeholders;
  • Ensures compliance with all state, federal and organizational policies and procedures with regards to student data;
  • Maintains and updates eSchoolPlus user and access accounts;
  • Performs and monitors student information system nightly runs;
  • Responds to data requests by home office personnel and outside agencies;
  • Prepares and creates various reports using the Cognos Reporting tool;
  • Collaborates with the Achievement Analyst to ensure state test scores are accurately uploaded and maintained in eSchoolPlus;
  • Maintains Home Access Center (HAC) district and building configuration updates;
  • Assists in testing eSchoolPlus version upgrades to ensure quality and effective implementation;
  • Manages the service ticket console system by assigning tickets submitted to the Student Information System Team;
  • Regularly updates training material and resources on the Student Data Management 365 Site;
  • Performs other related duties as assigned for the purpose of ensuring the effective functioning of the SIS team;
  • Resolves assigned incidents on issues submitted by eSchoolPlus users using the service console ticket system;
  • Maintains Registration and Withdrawal district and building configuration updates;
  • Maintains Student Success Planner district and building configuration updates;
  • Collaborates with Lottery Coordinator to ensure registration procedures are aligned with student information system.


  • Demonstrate behavior that is professional, ethical, and responsible;
  • Participate in workshops, seminars, and conferences to enhance knowledge and skills;
  • Demonstrate knowledge, and support of YES Prep Schools mission, values, standards, policies and procedures, confidentiality standards, Employee Field Guide expectations and code of ethical behavior as stated in the Field Guide;
  • Ensure compliance with all state and federal laws, local board policies, administrative guidelines, and the Texas Educators’ Code of Ethics;
  • Serve as appropriate role model for YES Prep colleagues, students, staff, and parents;
  • Conduct self in a professional manner at all times;
  • Ability to perform a variety of tasks, often changing assignments on short notice, with little to no direction;
  • Ability to communicate effectively and appropriately with others.


The ideal candidate for this position will possess the following:


  • Bachelor’s Degree from an accredited four-year educational institution or equivalent experience preferred


  • Two (2) years experience within a secondary school environment. School-based administrative experience preferred
  • Proficient with eSchoolPLUS operation and management
  • Power user level proficiency with Cognos reporting and analysis suite as integrated into SIS
  • Knowledge and experience with Content Management methodologies and procedures, deep understanding of student registration processes, course scheduling processes, and other core campus SIS processes.
  • Proficient in current MS Office Suite (Word, Excel, PowerPoint, Access)

Skills and Mindsets

  • Belief in and commitment to the mission and core value of YES Prep Public Schools
  • Openness to giving and receiving frequent feedback
  • Demonstrated ability to work on a team
  • A dedication to learn, grow, and develop as a professional
  • Belief that every student can and will achieve
  • Ability to work urgently in a fast-paced and results-oriented environment
  • Perform multiple, technical tasks with a need to consistently upgrade skills in order to meet changing job conditions
  • Excellent organization, time management and follow-up skills; high sense of urgency; demonstrated ability to successfully handle multiple projects concurrently
  • Ability to anticipate and resolve problems
  • Ability to gather data, compile information, and prepare reports
  • Ability to maintain the highest level of confidentiality
  • Working knowledge of records management, information discovery, content management, knowledge management, and business process management
  • Strong written communication skills
  • Ability to juggle multiple tasks and initiatives at once
  • Detail-oriented and self-directed
  • Initiator, problem-solver, and creative thinker
  • Ability to maintain emotional control under stress

Physical Demands/Environmental Factors

  • Frequent prolonged and irregular hours of duty
  • Some light manual labor
  • Endure inclement weather conditions to provide for student safety


Length of Work Year:

This is a full-time, non-exempt, hourly position ; evening and weekend commitments also will be required.

Compensation and Benefits:

Compensation commensurate with experience; YES offers a friendly and committed team of colleagues, and a comprehensive benefits plan including medical, dental, vision, life and disability, plus supplemental policies, and retirement programs, including the Teacher Retirement System of Texas (TRS) and a 401(k) plan.

  • The forgoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. YES Prep Public Schools is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability, pregnancy or veteran status.

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