MEDICAL EDUCATION ADMINISTRATOR
To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values—integrity, patient-centered, respect, accountability, and compassion—must guide what we do, as individuals and professionals, every day.
Under the direction of the DIO, has primary responsibility for the day-to-day management of identified graduate medical education and undergraduate medical education functions. Organizes and independently prioritizes program related tasks to support the efforts and duties of the DIO in order to ensure compliance with program and institutional goals and objectives.
"Come Grow With Us"
1. Graduate Medical Education
1.1 Primary responsibility for the management and oversight of Med Hub, the electronic residency management program. Develops the full potential of the program and follows trends related to duty hours, procedure recording, and completion of faculty and resident evaluations. , Ensures schedules and resident information is up-to-date.
1.2 Provides assistance to the Program Directors and Program Coordinators to ensure compliance with current ACGME institutional and common program requirements regarding institutional data collection and reporting.
1.3 Serves as the liaison between GME office and GME system reimbursement office regarding resident scheduling and reimbursement issues to insure maximization of reimbursement.
1.4 Insures CMAP registration and reporting to DSS is up-to-date and accurate. Serves as a liaison with CHA for information gathering and trouble shooting.
1.5 Insures that all trainees are registered with the DCP and in compliance with the CT prescription monitoring program. Serves as a liaison with CHA for information gathering and trouble shooting
1.6 Updates all surveys and data pertaining to GME in the institution for all requestors (including ACGME/ADS, NRMP etc.)
1.7 Develops GME Dashboard for Annual Institutional Review. Follows trends in selected performance indicators and prepares reports for GMEC, MEC and BOD.
1.8 Working as an adjunct to immigration counsel re: timely visa application. Serves as a liaison with Immigration Law firm.
2. Undergraduate Medical Education
2.1 BH campus administrative liaison with the Office of Student Affairs YSOM and specialty specific clerkship directors and their offices (New Haven)
2.2 Organize and administer student orientation to BH campus
2.3 Work with local (BH) specialty specific coordinators to assure that the administrative requirements at clerkship sites are met including, but not limited to:
- Evaluations of students are completed in a timely fashion
- Student evaluations of all clerkships are reviewed in a timely fashion
- Each clerkship is organized to provide students with necessities e.g., lockers
- Other YSOM specialty specific requests are met, if feasible (each YSOM clerkship director may have different expectations for the learning environment)
3.1 Partners with Human Resources to organize new resident orientation ensuring regulatory (Compliance, HIPAA,EPIC, BLS/ACLS, etc.) mandates are met.
3.2 Confirms resident identification as an employee (Lawson, Kronos)
3.3 Works with immigration counsel to ensure the timely processing of visa applications
Bachelor's degree or equivalent experience in administration and/or office management in an academic health care setting.
A minimum of two years experience in a hospital or medical setting, preferably with trainees. Knowledge of higher education policies and procedures.
Obtain TAGME (Training Administrators of Graduate Medical Education) certification within 18 months of hire date
PC proficient with knowledge of Microsoft Office Suite including Word, Excel, and PowerPoint. Ability to maintain databases and generate reports. Working knowledge of a residency management system (preferably MedHub). Excellent verbal and written communication skills, excellent organizational skills and excellent interpersonal skills.
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