Junior Office Manager

Overview: The Junior Office Manager role at WFAUS is a multi-faceted, dynamic role, which is vital to the smooth day-to-day operations of a busy, fun, and ever-expanding office. The successful applicant will spend about 50% of his/her time maintaining the office and 50% assisting various business functions. An effective Office Manager will play an integral part of our support team, so he/she will need good organizational and administrative skills, along with a proactive attitude! Working Part-time hours this role is ideal for someone who requires work/life balance.

 Key responsibilities and accountabilities:

  • Oversee the management of essential office services including mail, couriers, cleaners, waste/recycling, catering, vendors, and office/kitchen supplies
  • Management of meeting rooms, including calendar/booking management
  • Management of the kitchen and ensuring grocery orders are made to keep our kitchen breakfast supplies and drinks fridge stocked.
  • Oversee and manage the WHS regulatory compliance and operations with assistance from the HR Manager
  • Ordering office supplies, equipment, and ensuring stationary cupboards are stocked.
  • Liaise with building management regarding rented office space, including driving urgent resolutions to building-related issues that arise and diagnosing and resolving maintenance issues, e.g. dishwasher
  • Set up travel and related accommodations for all WFAUS employees with an eye for accuracy, safety, reasonable comfort, and expense
  • Maintaining and managing relationships for all office related external suppliers, including the negotiation of contracts to ensure value for money.
  • Organisation of office events including birthdays and booking event venues and drinks
  • Assist with documenting and reconciling Senior Executive expenses
  • Ensure that evacuation procedures are communicated and rehearsed and perform the fire warden function
  • Adhoc personal assistant duties to Senior Executive team as required
  • To be aware and knowledgeable of the regulatory environment in which World First Pty Ltd operates and its relevance to your role
  • Promote a culture of compliance
  • Understand policies and how it affects the overall team
  • Ensure that all complaints are dealt with in accordance with WF Pty Ltd policies

Skills and experience required:

  • Most importantly, you will be friendly, enthusiastic, and proactive
  • Experience as an office manager, including managing facilities, preferable
  • Previous reception experience desirable
  • Experience in a client-facing role and a comprehensive understanding of customer service
  • You will be organized, efficient, and have the ability to work well under pressure
  • You will possess a polite and professional manner, yet you will be firm when required
  • You have the ability to self-motivate
  • Computer literacy and ability to use Microsoft Suite, especially Outlook, required

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