Executive Assistant

About the Role

WeWork is currently looking for an Executive Assistant to provide senior level support to our Managing Director, APAC. Based in Shanghai, this person will be responsible for worldwide travel arrangements, diary management and project based administrative support to the MD, and wider team when required.


  • Extensive calendar management
  • Creating presentations, reports and various project based documents 
  • Work with other assistants to coordinate calendars (team player!)
  • Interact via email in professional tone with various stakeholders, investors and all internal employees
  • Coordinate meetings at worldwide WeWork offices
  • Booking and coordination of travel. Creation of detailed travel and city itinerary packets for suitable hospitality arrangements 
  • Managing and submitting all expenses
  • Anticipate needs of MD with minimal direction
  • Follow up with APAC leadership team, various stakeholders, and other assistants to support driving ongoing work forward
  • Travel across China for meetings when required


  • 3+ years of experience supporting an Executive a must
  • Extensive Microsoft Office experience. Ability to format and print Word Documents.
  • Ability to us Powerpoint to create and manipulate org charts and slideshow presentations
  • Worldwide travel management experience
  • History of working with highly confidential information
  • Must be extremely flexible team player who can support the MD during extensive world travel during different time zones
  • Be available to travel across China when required

Critical Competencies for Success

  • Do’er:
      • You do what you love!
      • Credibility is earned at WeWork through execution and getting things done.
      • You are able to get into the details and deliver results under highest expectations on time and quality.
      • Be ready to get hands-on with all aspects of the daily needs. The buck stops with you.
      • Pragmatism and outcomes orientation are valued and lead to wins.
      • Exceptional organizational and multitasking skills.
      • You thrive in a fast-paced environment. 
  • Solution-centric:
      • You have the flexibility to think outside the box.
      • We don't do everything the traditional way, and are always looking to innovate and push the envelope.
      • You have the ability to foresee and identify needs of the team.
      • You take an innovator and creator’s approach to any issues that may arise.
  • Collaborator: 

      • There is no room for “I” at WeWork. Every role and individual is in the organization to serve We.
      • Builds trust across the organization by being a good listener and inclusively soliciting input.
      • You are open to new and innovative solutions.
      • You must present well and communicate clearly and effectively to upper management and internal departments.
      • You’re willing to adjust course when appropriate new ideas or objections are raised.
      • You love working with people!

About WeWork

WeWork is the platform for creators, providing more than tens of thousands of members around the world with space, community and services that enable them to do what they love and create their life's work. Our mission is to create a world where people work to make a life, not just a living, and our own team members are central to that goal.

The WeWork team believes deeply in the power of “we” and in the movement we’re a part of. We challenge convention and achieve amazing things through dedication and collaboration. There is a contagious energy in our spaces as we work together toward accomplishing our goals.

Our hunger for building great spaces; empowering startups, freelancers, and small businesses; and connecting interesting people is far from being satisfied. We’re just getting started, and our journey gets increasingly exciting as more team members join the movement!

Below are the values that guide who we are and everything that we do.


We do what we love and are connected to something greater than ourselves.


We are creators, leaders and self-starters. We try new things, we challenge convention, and we’re not afraid to fail.


We are genuine to our brand, mission and values. We’re not perfect and we don’t pretend to be. We are, though, always honest and as transparent as we can be.


We never settle. We get sh*t done and we get it done well. We’re persistent and knock down walls—literally if we have to.


We are grateful for each other, our members, and to be part of this movement. We don’t take success for granted. We’re happy to be alive.


We are in this together. This is a team effort. We always look out for one another. We value empathy; we know we’re all human, and know we can’t do any of this alone.

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