Administrative Assistant

Key Responsibilities:

  • Day-to-day administration and coordination of all areas of executive support
  • Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency
  • Handle travel arrangements (int’l and domestic) and make frequent revisions as needed
  • Schedule and coordinate numerous weekly and ad hoc meetings
  • Interact with key internal and external contacts, including senior management and C-level individuals
  • Must be able to represent the team in a positive way to people outside the company
  • Act as point person for visitors
  • Personal tasks such as errands, setting up appointments, etc.
  • Various other ad hoc requests
  • Act as back-up for Receptionist and other Admins

 

Qualifications:

  • Bachelor’s Degree
  • 1 year + of experience as AA/EA for senior level executives
  • Ability to be assertive and give push-back as needed
  • Meticulous attention to detail and strong planning and forward thinking capabilities
  • Demonstrated ability to anticipate needs and situations before they are fully developed
  • Advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint
  • Excellent written, verbal and presentation skills
  • Extremely high level of discretion pertaining to confidential information
  • Flexible and able to handle ad hoc issues that may arise outside of core business hours

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