Workplace Coordinator

    • Tokyo, Japan



Job Description

Our mission is to provide Workplaces that inspire innovation. We, the Real Estate and Workplace team are passionate in enabling our colleagues to innovate and contribute to VMware's success.

The role is responsible to organize, promote & implement effective Workplace programs at our Tokyo offices. You will collaborate with our partners across VMware, including Sales & Marketing, IT, Legal, Finance and Accounting and our FM providers and lead the Workplace services. You would have shown success and passion in driving a wide range programs to closure, including program management, change management and program delivery and implementation. The role need owns the employee services provided under the REW scope. You, in the role will own key management relationships and will drive various real estate strategies in conjunction with business demands.

Responsibilities

You will represent Real Estate & Workplace (REW) to VMware employees in Tokyo office.

General Operations:
You will actively manage the outsourcing contract, partners and enable positive outcome as measured through their KPIs. Direct our partners to insure we are providing programs and environments that inspires and energizes our internal teams.
Improve employee experience through continuous improvement and engagement initiatives such as newsletters, communications and employee surveys. Collaborate with HR for specific programs such as Occupational Safety, snack programs, etc., and actively provide great workplace experience.
You will source workplace resources including amenities, stationery and other employee services. Lead the outsourced workplace team in Tokyo and ensure the highest level of workplace service.
Develop programs around Critical Environment, preventative maintenance and various reactive maintenance and provide a safe and productive workplace. Identify any potential risks and drive mitigation strategies as applicable.
You will be maintaining strategic relationship with Management teams, be the respected and trusted RE advisor and steer various strategic workplace program plans for Tokyo.

Real Estate Management:

In collaboration with the Real Estate & Workplace Manager and other REW folks in APAC, you will run workplace strategies, lease structures and help office expansions, or space reduction; and change management initiatives as necessary.
Ensure all leasing activities are actively run in a timely manner in relevance to critical events / dates.
Work closely with Strategic Sourcing on vendor contracts and our internal approval process.
Drive various capacity and occupancy related activities and maintain accurate reporting.

Budget Management

Track, analyze and report operational budgets, forecasts, expenses and associated financial activities. Identify and implement cost efficiencies on a regular basis.
Collaborate with Finance and Accounting in managing various Financial and accounting aspects of OP-EX and reporting requirements.

Key Skills

Excellent written and verbal communication skills and ability to work with numerous in-house business groups, operations personnel and Senior Management. Your ability to digest and communicate complex concepts clearly will be key strength.
Strong collaboration skill and positively influencing others.
You will be facing abstract and high-level guidance from time to time. You will need sound judgement in evaluating risks and opportunities.

Experience working with a budget and tracking expenses

Ability to implement initiatives and systems handed down from a manager

Strong computer skills


    Equal Opportunity Statement

    VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.

    VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware urges applicants of all ages. VMware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.

    VMware is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: VMware is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at VMware are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. VMware will not tolerate discrimination or harassment based on any of these characteristics. VMware encourages applicants of all ages. VMware will provide reasonable accommodation to employees who have protected disabilities consistent with local law.

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