We're changing the way people think about transportation. Not that long ago we were just an app to request premium black cars in a few metropolitan areas. Now we're a part of the logistical fabric of more than 600 cities around the world. Whether it's a ride, a sandwich, or a package, we use technology to give people what they want, when they want it.
For the people who drive with Uber, our app represents a flexible new way to earn money. For cities, we help strengthen local economies, improve access to transportation, and make streets safer.
And that's just what we're doing today. We're thinking about the future, too. With teams working on autonomous trucking and self-driving cars, we're in for the long haul. We're reimagining how people and things move from one place to the next.
About the Role
As we continue to grow our global presence, we are looking for amazing Executive Assistants to support our courageous senior leaders.
Do you have the knack to anticipate the needs of the team and can effectively resolve admin and operational issues before they even arise? If so, see the day-to-day functions below and apply!
PerksWHAT YOU'LL DO
- Handle calendar including adding, canceling and editing meeting requests, as well as ensuring timing and logistical details are in place
- Calendar gatekeeping, prioritizing and providing recommendations
- Plan and coordinate external facing meetings, which may include cross functional teams and outside vendors
- Ensure managers are prepared for all meetings and has all necessary stationery and supplies for the day
- Receive and direct external visitors
- Establish and administer a process for tracking team budget including coordination with FP&A
- Research and compile briefing documents in preparation for meetings and interviews
- Help execute space planning directive from Executive Administrator
- Maintains an efficient flow of information between all levels including internal and external contacts on a wide spectrum of plans and priorities
- Reviews, proofreads, and formats all correspondence to ensure accuracy and completeness, as well as consistency
- May attend staff meetings, take notes and follow-up on outstanding agenda items
- Maintains and tracks manager and teams project list and goals.
- Assist in document management, compilation, distribution and storage
- Provide coverage for other Sr administrative assistants and EA's
- Sounding board, confidant and conduit to keep the executive well informed and help facilitate his/hers decision making
- Under manager's mentorship, communicate on their behalf by email, text, or chat
- Identify issues for escalation and keep in constant communication with others to ensure exec is well informed.
- Total travel coordination including air and ground transportation, hotel reservations, visas and other travel documentation
- Travel safety coordination and administration
- Assist team with budgets, invoices, and resolving any AP or AR issues
- Compile receipts to file expense reports and track reimbursement status
- Plan and coordinate team all-hands meetings, internal events, offsites, and all logistical and budget requirements related the above
- Team expert and go to person for general requests and questions and keeper of all team resources
- Assist managers with team building and culture and serve as the barometer for team morale
- Initiate administrative processes for efficiency and draft team playbooks and procedures
- Partner with Facilities, IT and Security to resolve any logistical issues and assist in every way possible to ensure tasks are completed
- Assist the full life cycle of recruiting including booking interviews, liaising between the hiring team and the candidate, and coordinating onboarding of new hires
- Available and responsive to the global nature of the business
What You'll Need
- BA / BS degree or equivalent work experience
- Minimum 3 years of senior team level support experience
- Attention to detail
- Strong communication skills and ability to interact with internal and external partners
- Work well under pressure in a rapidly changing environment
- Fantastic organizational skills and great follow through on tasks
- Be a problem solver at heart with a genuine interest in learning by helping
About the Team
Our administrative partners are the glue that keeps our functional teams together and the driving strength that keeps Uber moving.
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