Executive Assistant, Client Experience

Responsibilities

  • Provide confidential executive assistant support for Senior Vice President & team (anticipating and being proactive about the needs of the executive.)
  • Manage and maintain SVP’s calendar; heavy appointment/meeting scheduling for small and large groups; anticipatory review of calendar for conflicts
  • Create detailed travel itineraries both domestically and internationally 
  • Maintain and submit travel expenses; maintain department expenses (i.e. supplies, team events, etc.)
  • Help to track and manage the team’s expense budget, reconciling with finance monthly/quarterly/annually; following up with vendors as needed, ensuring all invoices are accrued and followed up on 
  • Organize and execute all logistics for large group meetings: travel, media/technology, material preparation 
  • Help to update and create decks/presentations for meetings & projects
  • Super-user on all technology and communication capability: video conference, skype, face time, mobile phones
  • Work closely with the other executive assistants to stay on top of company updates, events, meetings 
  • Responsible for ad-hoc projects and analysis 

Qualifications

  • Demonstrated experience supporting a senior level executive + team in complex, meeting heavy, highly collaborative and matrixed environment; global experience and interaction a plus
  • Strong project management and project coordination skills
  • Practical and organized; able to balance priorities and manage time well
  • Excellent attention to detail (and understanding/attune to how important the finer points in details can be while also balancing the 80/20 rule)
  • Resourceful to research answers and solutions 
  • A great listener & direct communicator
  • Strong written and verbal communication skills, able to adapt communication style to all levels and all audiences
  • Analytical and process minded 
  • Excellent Powerpoint (create, edit, manipulate presentations and decks), Excel, Word, Outlook skills
  • Thrives in a fast paced and dynamic environment
  • Approachable and likes to have fun at work


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