Overview of the Role

Main responsibilities are support of the fund team in every aspect of its day to day running. This is an all-encompassing secretarial and administrative role. As member of the assistant’s team the administrative assistant will report to the Assistant Team Manager.

Main Duties and Responsibilities

• Document management (manage proactively signatures, printing, binding, archiving)

• Liaising with external service providers and business partners, drafting own correspondence, answer requests of service providers, internal tracking of investment offers

• Coordinate, organise and facilitate a high volume of meetings, conferences, investor days (including international conference calls/video conference calls/WebEx-meetings)

• Ensuring all deadlines are met and that managers are fully prepared for meetings (assisting with the preparation of presentations: updating and creating presentations, printing and binding)

• Further administrative tasks, minor projects, occasional event organisation

• Diary Management – intelligent and reliable travel arrangements with complex itineraries in liaison with other offices, proactive prioritising and filtering

• Updating and maintaining client and property management database (PRD) and tracking list

• Regularly updating the footfall list of all shopping centres managed by our office

• Preparing and keeping track of Fund invoices, circulating statement of accounts/balance statements

• Responsible and reliable handling of bank guarantees/rental security deposits (approval/registration/secure filing/mailing)

• Preparing NDA’s/prepare upon instruction, formatting and circulating LOI’s

• Provide D&B reports

• Typing of correspondence

• Translating of reports and presentations (German/English), preparing, formatting and proof-reading of investment recommendation papers

• Maintaining up-to-date and organised filing systems (physical data storage) for fund documents (fund management/properties/tenants), extensive documentation and filing for purchases/sales

• Prepare travel expenses, petrol receipts

• Collaborating with other members of the Frankfurt assistants’ team to ensure that there is adequate cover (telephone duties, holiday cover, reception, etc.)

• Mail service to the team including posting, copying and scanning, couriers

• Further administrative tasks

Technical Skills & Qualifications Required

• Very good knowledge of MS Office (Outlook, Excel, PowerPoint, Word, One Note), Adobe Standard, DocuSign

• Knowledge of virtual call systems appreciated (Zoom, WebEx, MS Teams)

• Experience as a team assistant or a similar role, preferably in an international environment

• Knowledge of German travel expense laws and regulations appreciated

• Trouble shooting skills and basic technical knowledge appreciated

• Very good German (incl. orthography) and English language skills

• Property/Fund experience appreciated

Competencies Required

• Good communication skills

• Service-oriented and self-organized

• Proactive prioritising, handling of multiple requests/tasks, meeting deadlines

• Ability to build professional relationships and trust

• Good analytical, planning and organizational skills

• Attention to detail, accuracy

• Flexibility to adjust to changing working environment and processes

• Committed, positive working attitude, hands on approach

• Team player

• Willing to acquire knowledge of asset management and investment topics

• Act in line with Nuveen’s Company Values

FCA registration required: No

ASIC registration: No

Nuveen is committed to providing equal opportunity across all employment practices and we believe our employees have a right to a diverse and inclusive workplace.

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Company Overview

Nuveen is the investment management arm of TIAA. It is one of the largest global asset managers with specialist knowledge across a wide array of asset classes, including fixed income, listed equities and alternatives.  Nuveen is driven not only by the independent investment processes across the firm, but also the insights, risk management, analytics and other tools and resources a truly world-class platform provides. As a global asset manager, our mission is to work in partnership with our clients to create outcome-focused solutions to help them secure their financial future.  For more information about the firm please visit our website at www.nuveen.com

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