Accounts Payable Supervisor

Application Instructions

Please list all professional experience and explain any gaps in employment history.

Job Description

Accounts Payable Supervisor


Responsibilities include :

  • Supervise assigned staff for the purpose of ensuring work assignments are complete and within department objectives
  • Assist with vendor and employee bank set ups on daily basis;
  • Ensure expense reports are processed in a timely fashion;
  • Oversee A/P monthly period close.
  • Research and correct discrepancies and payments in timely manner;
  • Partner with internal customers to educate and enforce accounts payable procedures, policies, IRS and internal controls;
  • Maintain confidentiality of company and consumer data in both external and internal business dealings;
  • Maintain files and documents thoroughly and accurately, in accordance with company policy and accepted accounting principles;
  • Ensure daily balancing reports AP closing are completed by team;
  • Oversee payment file transmissions daily and printing of checks when necessary
  • Monitor processes, analyze issues, and ensure compliance with company A/P policies and procedures.
  • Support company cost management goals and objectives.  
  • Collaborate and negotiate with cross-department resources and outside vendors.
  • Audit vendor and wire payment setups for quality assurance
  • Ensure timely processing of 1099's at year end and biweekly payments to distributors.
  • Manage monthly recurring payment process;
  • Oversees and reports system issues and process deficiencies to the management or IT staff for resolution
  • Other projects and duties as assigned.

Requirements include:
  • Commitment to excellence and accuracy, and excellent customer service;
  • Ability to deal with internal and external customers in a professional manner;
  • Excellent negotiating skills with a sensitivity to public relations;
  • Excellent oral and written communication skills, particularly with regard to follow-up on unresolved issues;
  • Knowledge of and/or the ability to learn policies of WP Company LLC, including subsidiaries.
  • Ability to handle multiple demands calmly and effectively, while maintaining attention to detail and follow through;
  • Ability to work in a team setting, including the ability to raise issues effectively;
  • Ability to meet deadlines in a fast-paced work setting;
  • History of taking personal responsibility to make sure the job is accurate, timely and complete;
  • Strong skills in problem-solving, documentation, research and resolution, data analysis, and multi-tasking;
  • Thorough knowledge of national and international banking requirements and accounting principles;
  • Proficiency in Word, Excel, and applicable accounts payable/general ledger systems;
  • Banking and Tax experience preferred;
  • Global payables experience preferred;
  • Oracle experience required;
  • 2+ years of supervisor experience required;
  • 5-7 years of relevant experience or a combination of education (bachelor's degree preferred) and work experience required.

NOTE:   All of the essential functions of this position are not necessarily described on this posting.

DAYS & HOURS:  Schedule -  Monday - Friday, 9:00 a.m. - 5:30 p.m; other hours as needed

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