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The Maples Group

Senior Corporate Administrator

Strassen, Luxembourg
Position: Senior Corporate Administrator 
Location: Luxembourg (Hybrid) 
 
 
 
About Us 
The Maples Group is a global leader in financial services, trusted by many of the world’s largest hedge fund managers, private equity firms, and international corporations.
 
Our side-by-side financial and legal teams consistently deliver award-winning services to a global client base, offering unrivalled learning and career opportunities to our 2,500 colleagues worldwide.

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What is it like to work here?  
We are driven to excel, and collaboration is key to our continued success. We can go further for our clients because we go further for each other too. Our inclusive culture creates an environment where people can be themselves at work while doing their best work. No matter where you work in the Maples Group, you will be part of a global team. 
 
 
 
The Opportunity
We are looking for a Senior Corporate Administrator to join our Fiduciary Team as part of our financial services business in Luxembourg.
 
As part of the global expansion of the Maples Group’s financial services offering, our Luxembourg office opened its doors in 2007. Located in Cloche d'Or, a commitment to service excellence and investment in our people quickly established Luxembourg as a regional hub where our 100+ teammates deliver the best-in-class solutions to clients worldwide alongside our Maples and Calder (legal services) colleagues.
 
 
As part of our Luxembourg team you will be performing below key duties:
  • Serving as a relationship manager for a small portfolio of Luxembourg companies with the assistance of the AVP and/or VP of the team;
  • Assisting with the client acceptance process;
  • Reviewing transaction documents, corporate secretarial matters, scheduling and participating in board meetings and drafting related minutes with the assistance of the AVP and/or VP of the team;
  • Setting up the files, organising the documentation for the compliance file and ensuring all pre-closing, post-closing checklist are completed on a timely manner;
  • Maintaining and updating of any internal database;
  • Assisting in the invoicing of client companies and ensures that receivables are collected in a timely manner;
  • Assisting with the organisation of all administrative arrangements relevant to the opening of any bank accounts and ensure compliance with relevant regulations;
  • Assisting with the provision of any evidencing documents needed to complete and finalize the accounts of his/her portfolio of companies.
 
 
 
Requirements: 
In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following: 
  • Bachelor degree in relevant field
  • At least 3 years of experience in a professional office environment within financial, banking or legal industry
  • Experience in opening bank accounts, performing compliance tasks as well as knowledge of corporate governance, relevant Luxembourg laws and regulatory requirements will be an asset
  • Fluent in English (any other additional languages being an advantage)
  • Demonstrate a strong ability to complete tasks in accordance with guidelines/instructions
  • Be proficient in all MSOffice and Microsoft applications
  • Must be able to work on his/her own initiative as well as part of a team
  • Have excellent organisational and planning skills, with strong attention to detail
  • Being able to deal with different people at different levels within the organisation and outside the organisation (i.e. clients)
 
 
 
Benefits & Rewards 
 
The most enduring professional relationships are reciprocal relationships.  The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:  
  • Comprehensive health coverage (medical, dental and optical) 
  • Competitive vacation packages 
  • Educational assistance and professional development programmes 
  • Life insurance 
  • Travel insurance 
  • Global mental wellness programme  
  • Sports clubs and social events 
  • Hybrid work 
  • Lunch vouchers 
 
 
You can learn more about the Maples Group on our corporate website.  Experience our culture and our people on our Careers Page or on LinkedIn.
 
Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice at maples.com/privacy for details on how we handle personal information relating to job applicants.
 
Client-provided location(s): Luxembourg
Job ID: ohd5sfwL
Employment Type: Other

Perks and Benefits

  • Health and Wellness

    • Health Insurance
    • Short-Term Disability
    • Fitness Subsidies
    • Mental Health Benefits
    • Virtual Fitness Classes
  • Work Flexibility

    • Flexible Work Hours
    • Hybrid Work Opportunities
  • Office Life and Perks

    • Commuter Benefits Program
    • Casual Dress
    • Snacks
    • Company Outings
  • Vacation and Time Off

    • Paid Vacation
    • Paid Holidays
    • Personal/Sick Days
  • Financial and Retirement

    • Performance Bonus
    • Relocation Assistance
  • Professional Development

    • Work Visa Sponsorship
    • Leadership Training Program
    • Associate or Rotational Training Program
    • Tuition Reimbursement
    • Promote From Within
    • Mentor Program
    • Shadowing Opportunities
    • Access to Online Courses
    • Lunch and Learns
    • Learning and Development Stipend
    • Internship Program
  • Diversity and Inclusion

    • Diversity, Equity, and Inclusion Program