Program Coordinator, Theater Education
The Program Coordinator is responsible for overseeing significant aspects of the day-to-day program activities across departments in Theater Education, including Kennedy Center Theater for Young Audiences (KCTYA) commissions, productions, presentations, and national touring programs, and Kennedy Center American College Theater Festival (KCACTF) regional and national festivals, and summer intensives. Support may consist of company management, season planning and calendar management, the drafting and processing of artist contracts and payroll, processing financial paperwork for the departments, and serving as a contact for the biennial New Visions/New Voices festival in association with the Manager of Theater for Young Audiences & Theater Education. The position also focuses on marketing, customer service, and other logistics related to the KCTYA on Tour program, as well as literary management, archiving, and liaising with other departments across Education and the Center.
Duties and Responsibilities:
40% In-House Productions, Presentations, and Festivals: serve as company manager for in-house productions, presentations, and festivals; draft and execute artist contracts and riders (United Scenic Artists, Society of Directors and Choreographers, Independent, Employee); coordinate KCTYA presentations with Production and Theater Managers; oversee the organization and creation of Playbill program information; submit setup request forms for production equipment; assist in archival and promo video shoots; assist in the coordination of the biennial festival New Visions/New Voices (serving as a point of contact for applicants and artists, scheduling staff, overseeing public registration, catering and receptions); liaise with VSA/Accessibility on sensory-friendly plans and performances; serve as Theater Education programming point of contact for front-of-house staff, school registration staff, and Education division volunteers; serve as additional Theater Education programming point of contact for various Kennedy Center departments including Box Office, Marketing, Document Center, and Gift Shops
20% Administrative Support: oversee specific day-to-day office functions; hire and supervise Theater Education intern(s) each semester; serve as main point of contact on the development of Cuesheet and ArtsEdge materials in support of programming; provide marketing support (coordinating the collection and writing of brochure copy for public and school programs, as well as festivals; coordinating advertising approvals, sponsorships, and memberships with outside organization); serve as primary point of contact for Development and Research & Evaluation departments; act as archivist for Theater Education (organizing and maintaining financial records, press materials, scripts, and photo library); manage office up-keep with Theater Education Program Assistant
15% KCTYA on Tour: in association with the Manager of Theater for Young Audiences & Theater Education, execute all booking contracts for each tour venue; track all venue contracts and payments; serve as main point of contact for tour venues across the country on press inquiries, company ticket requests, promotional materials, Playbill program information, approvals on press and marketing materials, digital resources, and more); assist external booking agent to manage tour marketing efforts; serve as primary contact for tour personnel on venue-related logistical concerns and secondary contact for company management issues
15% Finance: process weekly payroll and benefits (union and non-union); overall budget tracking and preparation of purchase orders (presented contracts, settlements, organizational memberships, some artist reimbursements, etc.); track and process non-box office-related income
10% Season Planning/New Work Development: create and manage the Theater Education season calendar; enter and manage space and rehearsal room requests/holds in ArtsVision; coordinate calendar with overall Education Division performances and events in conjunction with Programs and Productions Assistant; collate dramaturgical notes for artistic teams and assist in responses to playwrights, composers, and directors; research possible future commission ideas and manage overall commissions calendar and info grid
A Master's degree in the performing arts, arts management, or other related field, or equivalent professional experience. Three years minimum experience in performing arts administration or production coordination; a background in theater education or performances for young audiences is helpful.
Minimum Skills and/or Knowledge Required:
Resourcefulness, excellent problem-solving skills, ability to prioritize multiple tasks, attention to detail, and the ability to work within a team structure are essential. Strong managerial and administrative abilities. Excellent customer service and interpersonal skills; comfortable working with artists, patrons, and other staff members. Excellent oral and written communication skills. Must possess a motivated and team-player work ethic and an ability to build trust and confidence.
An affinity for organization is a must for the position. Needs the ability to problem-solve and multi-task in a fast-paced environment and is responsible for supporting effective and efficient systems, processes and communication. Computer literacy, including experience with Microsoft Word, Excel and Access in a PC environment.
The John F. Kennedy Center for the Performing Arts is a world premier performing arts organization and our nation's cultural center. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion.
For consideration apply online at www.kennedy-center.org/jobs.
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