Associate, Operations - Apply by 6/16/17 (Flexible)
As the Associate of Team Operations and Support, you will play a critical role in providing administrative support to the Deputy Chief People Officer, as well as team-wide support on key initiatives and projects, including team meetings and retreats, supporting the coordination of team-led engagements, calendar support, travel booking, Workday Expense management, and the support of additional special projects as assigned. You will also play a role in collecting, analyzing, and reporting on engagement data, for the purposes of continuously improving our effectiveness, informing strategy, and documenting our team's organizational impact. Your responsibilities will regularly require collaborating with teams across HA and the broader organization, in addition to partnering with colleagues on the Office of the Chief People Officer (OCPO) team to support, and refine our internal team operational systems.
This role provides an ideal opportunity for someone to build expertise in administrative support work, team operations, and project management, while learning about Teach For America and gaining knowledge about Human Assets and its critical function within the broader organization. This role sits on OCPO team on Human Assets, and reports to the Director of Operations.
Human Assets Team
Teach For America is a great place to work. Our team's mission is to attract, engage, develop, and retain our extraordinary, diverse staff. We see ourselves as the utmost guardians of staff culture, core values, and our organization's constant pursuit of excellence. Our team gets to recruit and hire talented, diverse staff members and foster an organizational culture of leadership, innovation, respect, and teamwork. We also make sure that the back office (such as benefits and workforce administration) run smoothly, and create ample opportunities for staff professional development.
Office of the Chief People Officer Subteam
The work of the OCPO team cuts across Human Assets (HA), reaches every corner of the organization, and is a critical lever towards HA's ability to realize its vision. As the quintessential "core" of HA, the OCPO team plays a critical role in organizing and implementing structures and systems that create opportunities for streamlined cross wing collaboration, clarity of impact, communication, and culture building. The foundational work that members of the OCPO team lead around culture and diversity are critical in ensuring that members of HA have the necessary tools and clarity to achieve our strategic priorities, and that the broader organization is operating with a common language, assessment and accountability systems as it relates to culture and diversity, equity, and inclusiveness.
Administrative Tasks (60%)
- Provide administrative support including scheduling meetings and conference calls, maintaining complex calendar, arranging travel, managing correspondence, and processing expenses for the Deputy Chief People Officer.
- Support cross-team needs (related to scheduling, data management, expense management, communication, and knowledge management)in close collaboration with other operations and administrative support staff
- Support subteam calls by coordinating agendas, attendees, light technology support, recording calls, archiving notes and recordings, managing the storage of subteam-specific resources, and sending follow up communication
- Manage centralized subteam communication by producing bi-weekly blast, managing survey submissions, and composing opening messages
Event coordination (25%)
- Coordinate among team leaders, project leads, and other partners to schedule, staff, resource, implement, and debrief our engagements
- Plan and execute logistics including travel, venues, materials, and food, partnering with external vendors
- Support operations strategy including scheduling, budgeting, and expenses for large scale and cross-team projects
Special Projects (15%)
- Collaborate with the other wings on the Human Assets team on special initiatives that advance team priorities and goals
- Foster and drive a positive team culture through creating and implementing team activities and opportunities for relationship building
- Other responsibilities as needed, including: coordinate logistics and materials for meetings and team conferences; draft and edit documents with team members; manage and participate in special projects to support the team in reaching its ambitious goals
- Minimum of one year of professional work experience, preferably in an administrative or operational support role is required
- Ability and willingness to travel occasionally for team conferences required
- Strong organizational skills. Ability to manage several tasks and projects at once in a faced-paced, deadline-driven environment
- Exceptional attention to detail and the bigger picture, with a strong focus on quality control
- Excellent written and interpersonal communication skills with a strong customer service orientation
- Good judgment and sense of personal responsibility; exceptional maturity, professionalism, and ability to use discretion and maintain confidentiality
- Strong MS Office skills (Word, Excel, PowerPoint, Outlook) and/or a propensity to learn new systems quickly
Orientation to Work
- Strong customer-service orientation when engaging with teams, leaders, and partners
- Leverages deep collaboration and partnership to grow and improve our team's work
- Thrives when working on high-impact, complex, fast-paced initiatives
- Comfort working in and ability to thrive in an ever-changing environment where projects may change over time and sometimes abruptly
- Motivated by supporting others; leading from behind the scenes
- Anticipate challenges/obstacles and proactively problem solve
- Bachelor's degree required
Please note the application deadline of June 16, 2017. To be considered for this role, you must submit an online application. Please scroll down to the bottom of the page to find the link to the online application. For more information, please contact firstname.lastname@example.org or visit www.teachforamerica.org/about-us/careers.
Benefits and Salary
Salary for this position is competitive and depends on prior experience. In addition, a comprehensive benefits package is included. Learn more at www.teachforamerica.org/about-us/careers/employee-benefits.
Commitment to Diversity and Equal Opportunity Employment Policy
Teach For America encourages individuals of all ethnic, racial, and socioeconomic backgrounds to apply for this position. We are committed to maximizing the diversity of our organization, as we want to engage all those who can contribute to this effort. Learn more about our diversity on staff: www.teachforamerica.org/about-us/careers/life-at-tfa/workforce-diversity-and-inclusiveness.
Teach For America is committed to providing equal employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics (or those of a family member) or any other basis prohibited by applicable law.
This job description reflects Teach For America's assignment of essential functions and qualifications of the role. Nothing in this herein restricts management's right to assign, reassign or eliminate duties and responsibilities to this role at any time.
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