Records Program Manager
TAMKO Building Products, Inc. is seeking a Records Program Manager for either the corporate office in Joplin, Missouri or the office in Irving, Texas. The Records Program Manager is tasked with managing the records management program to ensure compliance with TAMKO’s retention policy for electronically stored records. And, to do so with methods that are systematic, consistent, auditable and compliant with internal and external regulations.
Summary of Essential Job Functions:
To perform this job successfully an individual must be able to perform each essential function satisfactorily. Following are the knowledge, skills and responsibilities required to perform this job:
- Responsible for leading, planning and managing the IT-led records management program for electronic Company records and non-records.
- Serves as the IT technical expert on Enterprise-wide electronic records management systems and issues. Advises project managers, the CIO, and the General Counsel's Office on adequacy of documentation and management of agency records. Keeps senior management informed on current and projected operational requirements, issues, legislative, and regulatory matters. Facilitates communications among these offices in matters relating to records/information assets and the management of risks to those assets.
- Works closely and proactively with legal counsel to ensure that records/information assets are managed to ensure government accountability and mitigate records-related litigation risks.
- Monitors, configures, administers enterprise records management information systems and uses them to enforce retention policy.
- Participates in business justification process for all major information systems to ensure that records management functionality appropriate to the records/information assets they support is included in system design. Advises project managers and IT managers on metadata requirements necessary to achieve this functionality.
- Works with the PMO, CTO, and CIO to build records management functionality into the enterprise architecture and to ensure all information systems incorporate records management functionality appropriate to the records/information assets they support.
- Plans, organizes, directs, reviews, coordinates, and establishes controls for all records activities.
- Coordinates with project managers to ensure records creation, maintenance, use, and disposition are in accordance with policy.
- Promotes effective records management throughout the company.
- Ensures that personnel are knowledgeable and kept current about records management principles and requirements, and that they receive records management training appropriate to their needs.
- The ability to communicate and plan at a level that impacts both organizational and business goals
- Strong leadership, communication and management skills
- Ability to coach and mentor others on the topic of records management, the language, and the tools
- Self-starter, highly organized, works well with all functional levels in the organization
- The ability to lead through influence as opposed to direct authority
- Excellent presentation and interpersonal skills; high level of expertise with Records Management Tools and facilitation skill
- Capability to resolve complex problems and participate in healthy conflict
- Self-Development, Creativity, Tenacity, Innovation, and Problem Solving
- A Bachelor’s Degree and a minimum of 10 years’ experience in IT, with 3 years of experience with records management systems.
- Knowledge, skills, and abilities: Records Management, SAP Archiving objects, Open Text Archive Server & Extended ECM, MS SharePoint, MS O365 Sharepoint Online, email, OneDrive, etc.
- Experience configuring, using, and administering previously mentioned records management software
Physical Requirements/Work Environment:
The physical requirements/work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to remain in a stationary position for long periods; must be able to operate a computer and other forms of office technology; must be able to effectively communicate.
- The employee must regularly move up to 10 pounds and occasionally move up to 25 pounds.
- The noise level in the work environment is usually quiet and occasionally moderate.
In addition to an attractive wage, this position offers a competitive benefits package including Group Health and Life Insurance, Vision and Dental Insurance, a Flexible Benefits Plan, a 401(k) Retirement Plan with a company match, a Profit Sharing Retirement Plan, and other benefits.
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