Office Assistant

SUMMARY: Assist with administration and maintenance of the office as directed by management.

JOB RESPONSIBILITIES:

  • Monitor and respond to office services request tickets
  • Provide furniture, office supplies, etc., to employees as needed
  • Perform light maintenance as needed (includes but not limited to wall patching and painting, changing light bulbs, hang pictures, build furniture, etc.)
  • Monitor and maintain inventory of office supplies, food and beverages, etc., in numerous pantries and kitchens.
  • Prepare purchase orders: verify specifications and price, obtain recommendations from suppliers for substitute items, and obtain approvals from requisitioning department.
  • Forward orders to suppliers; receive purchased items; compare items received to items ordered and resolve shipment discrepancies from suppliers.
  • Sort and deliver mail (open, sort, and distribute incoming mail; collect and stamp outgoing mail; deliver messages; collect and distribute paperwork).
  • Operate office equipment (copier/fax machines, etc.).
  • Deliver items to other business establishments, including inter-office mail and furniture.
  • Assist Event’s team with set up and breakdown of meetings and corporate events
  • Perform light house-keeping on a daily basis.
  • Act as back-up to reception as needed.
  • Assist with additional projects as directed.

REQUIRED SKILLS & QUALIFICATIONS:

  • High School Diploma or equivalent. Some work experience in a professional business environment.
  • Ability to work under minimal supervision.
  • Ability to interact with vendors and external contacts in a professional manner.
  • Ability to perform light maintenance.
  • Ability to lift items up to 50lbs.
  • Must have the ability to work flexibly in order to respond to changing priorities.
  • Available for overtime and weekend work.
  • Basic PC skills, including basic MS Excel and Word.
  • Good communication skills, both written and verbal.
  • Proven team player

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