Human Resource Specialist

SUMMARY: The Human Resources Specialist serves as a member of the HR team to support processes and procedures that drive the comprehensive people strategy to support QA business goals. The HR Specialist needs broad HR experience and the ability to communicate with all levels in the studio. Must be highly motivated and organized, able to work as part of a team, and willing to learn from a talented and diverse team around them.

RESPONSIBILITIES

  • Act as a resource and support for the Private Division population
  • Supports the studio in carrying out various human resources programs and processes for all QA employees
  • Performs customer service functions by answering employee questions and requests via email, telephone and in-person
  • Administers the recruitment and interview process; tracks status of candidates in our talent management system and follows up through the end of the recruiting process
  • Verifies I-9 documentation and maintains candidates are current; tracks visa statuses in database
  • Submits the online application, investigation requests and administers new hire background checks
  • Conducts new hire orientations; open enrollment meetings and supports other benefit/wellness related initiatives
  • Maintains HRIS records, employee records, reports, and HR database
  • Conducts audit of payroll, benefits or other HR programs and recommends corrective action
  • Assists in the separation process; completes separations in Workday and coordinates final pay with Payroll
  • Administers the FMLA and ADA processes to ensure a successful interactive process
  • Assists in organizational training and development efforts
  • Makes photocopies, scans documents and performs other administrative functions
  • Electronically files documents into appropriate employee files; maintains and audits files
  • Communicates HR information via email and SharePoint
  • Participates in administrative staff meetings and attends other meetings and seminars as requested
  • Performs other related duties and projects as required and assigned


QUALIFICATIONS
  • Bachelor's degree in Human Resources or a related field
  • Minimum 3-5 years of Human Resources experience required, including administration of Human Resources functions to include: recruiting, onboarding, benefits, payroll and employee relations
  • Ability to maintain strict confidentiality regarding all HR and Employee information
  • Outstanding interpersonal skills; must display patience, optimism and helpfulness at all times - front line contact for employees
  • Ability to problem solve, deal with ambiguity successfully and accept change in a fast-paced studio
  • Effective oral and written communication skills and excellent computer literacy
  • Extensive experience with MS Office: Word, Excel, PowerPoint; SharePoint and HRIS
  • Detail oriented and excellent organizational skills: accuracy is essential
  • Ability to handle multiple projects and deadlines simultaneously
  • Flexibility to work mandatory overtime when needed
  • Ability to lift up to 20 lbs. occasionally, sit for prolonged periods of time, stand occasionally for long periods of time, bend at the waist and walk between separate floors to offices
  • Must be able to communicate effectively in English, in both written and oral forms
  • Prior experience with a HRIS database to including employee databases and applicant tracking systems; preferably Workday and Taleo


PREFERRED QUALIFICATIONS
  • Master's degree related to Human Resources or equivalent education and experience
  • Exceptional knowledge of principles and practices of Human Resources​
  • Nevada specific payroll knowledge and administration



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