Executive Assistant, Sales Operations

JOB OVERVIEW: The Executive Assistant will provide high level administrative support to multiple senior executives and department heads operating in the sales, marketing and operations functions.

JOB RESPONSIBILITIES:

  • Manages and maintains calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule changes and updates.
  • Meets and greets visitors in a courteous and professional manner; provides support/assistance to visiting guests as required.
  • Coordinates travel arrangements including but not limited to flights, car service, and accommodations; works closely with company travel agency to ensure timely response and accurate itineraries; responds promptly to travel requests and updates.
  • Completes and processes expense reports.
  • Screen and route calls.
  • Coordinates meetings and functions including but not limited to preparing and distributing agendas and other materials, reserving and preparing facilities, coordinating food/beverage service, and managing attendee calendars.
  • Attends meetings and other functions as needed.
  • Develops and maintains strong working relationships with T2 department heads, and other business partners & stakeholders
  • Coordinates and partners with peers supporting the T2 Sales, Marketing and Operations team to ensure adequate coverage at all times.
  • Develops presentations as required.
  • Exercises judgment and discretion in handling requests for appointments, meetings, and telephone calls.
  • Reviews and responds to daily internal/external mail and e-mail.
  • Conducts research as requested.
  • Assists with special projects as assigned.
  • Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
  • Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing.
  • Performs other duties as assigned by supervisor.

REQUIRED SKILLS & QUALIFICATIONS:

  • Minimum 2-4 years of experience providing administrative support to multiple C- Level executives.
  • Bachelor's Degree from a four-year college or university
  • Excellent verbal and written communication skills.
  • Outgoing with excellent interpersonal skills.
  • Proficient on Microsoft Office Suite.
  • Professional appearance and demeanor.
  • Versatility, flexibility and a willingness to work within constantly changing priorities with enthusiasm.
  • Acute attention to detail.
  • Ability to work on complex projects with general direction and minimal guidance.
  • Good judgment with the ability to make timely and sound decisions.
  • Strong organizational and problem-solving.
  • Demonstrated ability to plan and organize projects.
  • Passion, enthusiasm, focus, creativity, and a positive outlook.
  • Ability to effectively communicate with people at all levels and from various backgrounds.
  • Proven team player, capable of partnering with peers to complete tasks and accomplish joint objectives.
  • Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups.

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