Office Coordinator

Responsibilities:

  • Organize and coordinate administration duties while ensure high levels of organizational effectiveness at the office reception.
  • General operation and administrative responsibilities, including welcome visitors, answer phone calls, and assist every employee or guest with every need.
  • Coordinate travel arrangements including flights, hotel reservations, etc.
  • Direct assistance to management with schedule meetings.
  • Responsible for Taxi reservations, parking arrangements and car leasing.
  • Support finance department with expense refund.
  • Responsible for visa applications and letters to embassies.
  • General operational support with different activities and with issues that may arise.

Requirements:

  • Previous administrative experience - A must.
  • Travel arrangements experience (flights, hotel reservations, etc.) – An advantage.
  • Availability for full time position.
  • Full control of Microsoft Office (PowerPoint, Excel, and Outlook) – A must.
  • High level of English (verbal & written).
  • Ability to juggle between many projects with excellent accuracy.
  • Ability to work under pressure.
  • Resourceful, proactive, positive, service oriented.
  • Excellent interpersonal skills.
  • Strong organizational and problem solving skills.

 


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