Accounts Payable Specialist

Symphony Communication Services is looking to hire an A/P Specialist in Palo Alto office. This is a full-time opportunity and reports to the Controller. (S)he will ensure that invoices and employee expense reports are processed accurately and on-time, payments are made in a timely manner and excellent relationships are maintained with our vendors. This individual must possess great attention to detail, meticulous organization skills and a strong desire and ability to work within a dynamic, fast-paced environment with the expectations of the role consistently growing and expanding.

 Job Duties and Responsibilities:

  • Code, process, and review multi-currency invoices for appropriate documentation and approval prior to payment (entities in APAC and EMEA)
  • Prioritize invoices for payment according to payment terms
  • Perform weekly wire, ACH and check payments
  • Audit and process employee expense reports and credit card bills via Expensify
  • Manage new vendor setups including W-9 forms from vendors, process credit applications as needed
  • Maintain A/P files including: unpaid invoices, paid invoices, permanent vendor files, purchase orders, and receiving documents
  • Prepare monthly reports for management in order to track/manage costs
  • Assist with month-end accruals
  • Maintain excellent communication and relationships with vendors and employees
  • Assist with month and year end closing tasks plus annual audit preparations
  • Prepare and mail annual 1099s
  • Perform ad hoc analyses and support improvement projects as needed.

 Required Skills:

  • 2+ years of Accounts Payable or comparable work experience required
  • Bachelor's degree in Accounting or Finance, preferred or equivalent work experience
  • Experience with Bill.com, Expensify or Concur systems highly desired.
  • Strong Excel experience and computer skills, in addition to Netsuite experience or comparable ERP system would be a huge plus
  • Must be flexible, self-starter, change-oriented, self-motivated team player with a positive attitude and strong communication and interpersonal skills
  • Analytical and organizational skills coupled with the ability to multitask effectively without compromising the quality of work.

 About Symphony

Established in September 2014 after raising $66 million from 15 of the world’s largest financial institutions, Symphony is a secure, cloud-based workflow platform helping individuals, teams, and organizations of all sizes improve their productivity while maintaining data security and regulatory compliance. Today, Symphony is trusted by a growing list of financial services companies to communicate high-value, time-sensitive information with partners and colleagues across the globe.
In August 2015, the Enterprise Edition launched, making Symphony available to companies that handle and transfer sensitive information in regulated environments. A month later, Symphony launched worldwide, introducing its content partner ecosystem, starting with Dow Jones, McGraw Hill Financial’s S&P Capital IQ and Selerity, with others on their way.  Then, in October 2015, the company received an additional injection of over $100 million in funding from both new and existing investors. In other words, Symphony is on the move!
Now we’re looking for top-notch developers, programmers and sales engineers (etc.) to join our team in Palo Alto, CA, New York, NY, London and Hong Kong to help us change the way the world communicates. If you have the skills and savvy to work with a world-class team, and an appetite for game-changing disruption, we definitely want to hear from you.
$100 million in new funding:



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