Planning Event Coordinator Intern – Summer/Fall 2017

Role Description

The SXSW Planning Department deals with contracting, organizing, detailing and executing the various SXSW events throughout the year. From managing convention space to developing long-term strategies for growth and sustainability the planning department operates at the center of all things SXSW. The Event Planning Coordinator will assist with contracting, managing activations, transportation and logistics management, as well as the coordinating of production elements necessary for successful execution of our many conferences and events.

The Summer/Fall Event Coordinator Intern will be working extensively on the logistics and details of the Texas Tribune Festival as well as advance planning and contract work related to SXSW's March conferences.

Responsibilities for this position include

What you will learn:

How to plan, document, arrange and produce large-scale eventsHow to communicate with, recruit, and manage venues and vendorsHow to work within a large, multi-faceted team of event plannersProcesses for the intake and management of large amounts of logistics data

Candidates should:

Have an Interest in event planningBe highly organizedHave excellent leadership qualitiesHave working knowledge of audio visual systems and hospitality processesBe proficient with MS Office Suite softwareDemonstrate good communication skills (email, phone and conversation)Show a strong attention to detailPossess the ability to work with large groups of peopleBe able to manage a productive scheduleAvailability

A minimum of 20 hours per week is required from August through October and full-time during the Texas Tribune Festival, September 21 – September 24, 2017. Applicant must be able to work out of our office in downtown Austin at least 3 days a week.

Application instructions

  • Submit resume and cover letter to the SXSW internship department [email protected]
  • Cover letter must include "Why you think an internship at SXSW would benefit you
  • Applicants can apply for up to 3 internships
  • Include top 3 choices order of preference in cover letter and body of submission email
  • Include any additional information required by the specific internship

To apply, send resumes/CVs to [email protected]


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