Exhibitions Intern – Trade Show

The Sales Department is looking for an intern for SXSW’s flagship exhibition, The Trade Show, by assisting with all associated production duties before, during and after SXSW. Pre-event planning is office-based, and on site duties at the Austin Convention Center are ‘hands-on’ and varied. Training and guidance will be provided throughout.

Responsibilities for this position include

What you will learn:

  • Practical event-production skills and experience of planning show logistics
  • Setting the Trade Show floorplan
  • Handling phone/email inquiries to advise exhibitors on suppliers, regulations, etc.
  • Database maintenance and pulling weekly reports
  • Coordinating exhibitors’ show credentials
  • Liaising with the Trade Show’s build team and Austin Convention Center staff
  • Liaising with sales colleagues regarding production elements for their clients
  • Liaising with other SXSW departments, eg Art, Tech, Planning, Sponsorship, etc.
  • Leading SXSW’s photo and pro-media teams to capture content for marketing assets
  • Managing the Trade Show volunteer team
  • Collating information for post-event analysis

Candidates should:

  • Be enthusiastic and have an interest in event planning
  • Be highly organized and have high attention to detail
  • Have a friendly and professional manner
  • Demonstrate good communication skills, written and spoken (phone and in-person)
  • Have good time-management skills and be reliable
  • Be able to take initiative and think creatively to solve problems
  • Be a quick learner with a positive attitude
  • Have experience with Mac OS
  • Experience of FileMaker Pro software and/or fluency in another language is a plus, but neither is required

Availability

This internship runs from Monday January 16 – Thursday March 23:

Jan 16-Mar 4: in office 16-20 hours a week; weekdays plus Saturday, February 25 and Saturday, March 4 (3 hours each)
Mar 6-19: on site in the Austin Convention Center full-time all 14 days
Mar 20-23: in office 8-12 hours in total

Application instructions

  • Submit resume and cover letter to the SXSW internship department [email protected]
  • Cover letter must include "Why you think an internship at SXSW would benefit you
  • Applicants can apply for up to 3 internships
  • Include top 3 choices order of preference in cover letter and body of submission email
  • Include any additional information required by the specific internship

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