Office Coordinator - Receptionist (Temp)

As Office Coordinator, you will be responsible for coordinating general office operations while managing routine front desk reception and hospitality. Slack requires a great first impression, therefore you need to operate with the highest level of professionalism and kindness possible. You will also be involved in coordinating and supporting office events. Your job is to identify and support all office needs, while anticipating future needs in a proactive manner. Response times to requests need to be proficient and timely, with Slack’s core values at heart to maintain a welcoming working environment for all employees and guest experiences.


ROLES AND RESPONSIBILITIES

  • Managing the front desk reception area, processes, and personnel. This includes but is not limited to:
    • Greeting/checking in guests and maintaining strict security standards
    • Keeping reception  presentable and stocked with supplies
    • Answering phones, questions and requests from  employees, and guests
    • Sending notifications, announcements and messages to vendors and employees
    • Shipping, receiving packages and mail sorting for the office/employees
    • Operating systems and tools to complete requests and procedures
  • Ordering office supplies, stocking, and completing daily inventory checks
  • Suggesting & implementing process improvements; including operationalizing reception procedures
  • Completing daily space walkthroughs and creating task requests as needed
  • Coordinating the Food and Beverage program in the Slack office, including liaising with vendors for daily snacks, weekly catered meals, and monthly internal events
  • Coordinating the setup and breakdown of regular catered meals and internal events
  • Coordinating ergonomic assessments, and other office programs, and ordering and distribution of relevant supplies
  • Uploading and tracking receipts in an expense management system
  • Providing support for after-hours events, including ordering and renting of supplies and managing food and beverage orders if necessary
  • Assisting with new employee onboarding kits
  • Party and event coordination and execution

REQUIREMENTS

  • Bachelor’s Degree or equivalent experience
  • 3+ years of experience in customer service/hospitality
  • Excellent communication and writing skills
  • Ability to work within an assigned budget
  • Experience negotiating contracts with vendors and service providers
  • Highly organized and great attention to detail with a thorough attitude towards all projects
  • Top-notch customer service/hospitality and interpersonal skills
  • Proficiency in Microsoft Office Suite, Google suite, and Adobe Acrobat
  • Ability to improvise and act/execute projects efficiently and timely

NICE TO HAVE

  • Barista (or manual espresso machine) skills
  • RSA Certificate 



 


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