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Royal Caribbean Group

Newbuild Coordinator

Miami, FL

POSITION SUMMARY: (Please note that the position is strictly an on-site role, located in Miami, FL.)

Newbuild Coordinator will maintain and monitor the Newbuild department as well as provide excellent customer service with internal and external customers. This position is the first line of communication within the department and the right candidate must act in a highly professional and enthusiastic manner. This position must successfully manage multiple responsibilities in a collected, professional manner and solve problems efficiently and creatively. The Newbuild Coordinator is a key partner in ensuring premium client and employee experience through the optimization of our physical space. This role is for a hands-on individual who employs a collaborative approach to ensuring high-quality office services support.

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ESSENTIAL DUTIES AND RESPONSIBILITIES:
  1. Provides broad administrative duties throughout the department.
  2. Manages the organization of executive calendars/travel by communicating with all the administrators throughout the department.
  3. Monitors, orders and administers supplies and the related expenses for the department. Distributes department mail as needed.
  4. Develop, enforce, and improve established processes, standards and documentation needed within Newbuild to successfully execute team goals.
  5. Intense meeting coordination for department leaders consisting of a VP, 2 AVP's and Director(s).
  6. Management/communication of RCI/Celebrity/Tui/SilverSeas executives assistant/brand sales/PR/Marketing requests, maintenance of overall project statistics, etc.
  7. Management of Newbuild/Design awards submissions and design trade shows/events travel.
  8. Troubleshooting meeting room discrepancies/needs.
  9. Coordination/Support for teambuilding events, outings, professional development opportunities, etc.
  10. Setting and scheduling meetings, meeting room set-up and clean-up, catering, as appropriate.
  11. Respond to requests for information from internal clients, team members and other employees with accuracy and in a professional and timely manner.
  12. Assist with travel reservations and expense reports for assigned department leadership team
  13. Assist team with onboarding coordination, IT Coordination, Concur Coordination and training


QUALIFICATIONS:
  • Minimum 3 years professional experience in office/facilities management role for large office (100-200 people).
  • Excellent judgment, problem-solving, communication and interpersonal skills including ability to work with individuals at all levels of management and maintain confidentiality.
  • Must be self-motivated, resourceful, reliable, flexible and willing to work overtime as needed.
  • Proven ability to prepare and manage budgets.
  • Ability to organize, prioritize and accomplish multiple tasks.

KNOWLEDGE AND SKILLS:
  • Highly proficient in Microsoft Office Suite; comfortable with technology and new software.
  • Experience in a professional services firm architecture, hospitality preferred.
  • Ability to work and thrive in a fast-paced, creative environment.
  • Excellent communication skills suitable in a multicultural environment for interaction with all levels of employees and management
  • Communicates excitement and enthusiasm for RCG
  • Personally, emulates the pride, passion and commitment which permeate RCG
  • Detail oriented with ability to quickly adapt and apply new tools and processes.
  • Openness to new ideas, coaching and continual process improvement.
  • Work under pressure to meet strict due dates/timelines; may work overtime with limited advance notice.
  • Ability to proactively surface and diagnose problems and find solutions; expresses curiosity, a thirst for knowledge and is team oriented.

FINANCIAL RESPONSIBILITIES

Manages and tracks billing and program results.

PHYSICAL DEMANDS:

The physical demands described here are representative of those requirements employees must meet to perform the essential functions of this job with or without reasonable accommodations. While performing job functions the employee is regularly required to sit, stand, write, review and type reports, compile data, operate a pc, communicate, listen, and assess information. The employee may move about the office complex, may travel to other office locations, and may lift, push, pull or move 10-15 pounds. Visual requirements include distant, close and color vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Client-provided location(s): Miami, FL, USA
Job ID: royal_carribean-1026143300
Employment Type: Other

Perks and Benefits

  • Health and Wellness

    • Health Insurance
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • Short-Term Disability
    • Long-Term Disability
  • Parental Benefits

    • Birth Parent or Maternity Leave
    • Non-Birth Parent or Paternity Leave
  • Office Life and Perks

    • Commuter Benefits Program
    • Casual Dress
    • Company Outings
  • Vacation and Time Off

    • Paid Vacation
    • Paid Holidays
    • Personal/Sick Days
  • Financial and Retirement

    • 401(K)
    • Stock Purchase Program
    • Performance Bonus
  • Professional Development

    • Tuition Reimbursement
    • Promote From Within
    • Mentor Program
    • Access to Online Courses
  • Diversity and Inclusion

    • Diversity, Equity, and Inclusion Program

Company Videos

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