Executive Assistant

As an Executive Assistant at Rainforest QA, you’ll provide personalized, timely, well organized, and strategic support related to calendaring, time management, and communication needs.  You will also be an integral member of the Internal Operations Team where you’ll have the support of your colleagues and through which you’ll have opportunities to participate in projects and initiatives affecting the larger company.

To be successful in this role you should be proactive, a highly effective communicator, and a strategic thinker. Our ideal candidate also has previous experience as an Executive Assistant or strong project management experience. Ultimately, you should be able to identify and address the needs of the executives you support,  think strategically about how to meet and get ahead of those needs, and perform administrative tasks to help ensure a smooth workflow.

What you’ll do

  • Maintain calendars, arrange meetings and appointments, and provide thoughtful reminders
  • Act as the point of contact between the executive, team members, and external contacts
  • Own internal meeting logistics; scheduling, deck creation and updating, agenda creation and maintenance
  • Handle requests and queries appropriately
  • Make travel arrangements and plan appointments and events
  • Work with the Executive to develop proactive and efficient approaches to time management
  • Respond promptly to managers’ queries
  • Facilitate internal communication (e.g. distribute information, maintain agendas and notes,  schedule meetings)
  • Be an active member of the Internal Operations Team; attend team meetings and contribute to team initiatives and goals

What we’re looking for

  • Experience as an executive assistant or strong project management experience
  • Fluency with Google Suites
  • Exemplary planning, time management, and organizational skills with an ability to think proactively and prioritize work
  • Experience turning content into well-designed presentations, e.g. creating decks for internal and external meetings
  • Ability to multitask
  • Strong communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive company and personnel information

How we’ll reward you (SF roles only)

  • Competitive compensation and stock options
  • 100% Medical, dental, and vision insurance covered (75% for dependents)
  • Daily catered lunch and snacks
  • Subsidized commuter benefits
  • Voluntary 401 k program
  • Generous vacation time
  • Professional development, in-office career coaching, and conference attendance
  • Dog friendly offices
  • Weekly team activities like happy hours, in-office yoga, and much more

OUR COMMITMENT TO DIVERSITY AND INCLUSION

At Rainforest QA we believe that diverse teams improve our business. We are an equal opportunity employer and do not discriminate on the basis of race, religion, color, nationality, gender, sexual orientation, age, marital status, veteran status, or disability status.

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