Store Design & Visuals Studio Coordinator - CALVIN KLEIN

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Store Design & Visuals Studio Coordinator - CALVIN KLEIN

The Store Design & Visuals Studio Coordinator provides multi-task support to the Store Planning and Visual Department's VP's and staff. Serves as the department's liaison to other business groups and outside vendors. Works closely with EVP/SVP's Administrative Assistants to coordinate departmental meetings and other initiatives. The Coordinator is also responsible for processing billing for both departments and general day-to-day upkeep and support of the design studio. This role is an essential backbone to the studio team and plays a critical role in the success of the design studio's projects.

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:

  • Assist in maintaining departmental filing procedures and office standards
  • Tracks and reconciles departmental expenses, processes invoices and liaises with AP. Maintains budget log.
  • Coordinates travel for (~5) VP's
  • Prepares expense reports for (~5) VP's
  • Maintains department-wide calendar for large meetings, PTO, travel, critical design deadlines and milestones
  • Coordinates weekly department meeting and issues notes, updates schedule (Must keep track and be aware of who is working on what).
  • Onboarding Support for New Staff (set up desk, liaise with IT and other groups, set up intro meetings and training for office systems).
  • Coordinate central sourcing of VM Components, maintain relationships with outside vendors
  • Assist in preparing the studio or meeting rooms for design reviews
  • Attends meetings as requested by management, takes necessary notes/minutes
  • Sterling Ruby Art and Furniture Inventory Tracking
  • Maintain Global Store List Database
  • Basic Project Management Schedule Tracking
  • Issue regular (monthly or quarterly) studio updates and communications to business partners or regional teams, including design updates, music updates, and other announcements
  • Create and issue well-drafted and designed correspondence, presentations, memos or charts to represent the design studio.
  • Coordinate PR requests from outside parties
  • Materials Library Cataloging and Upkeep
  • May perform administrative assistant-like tasks on an as-needed basis, provide general support help to studio staff.
  • Assist studio staff in scheduling of meetings and greeting guests when required
  • Organize and maintain supply closets and coordinate orders of supplies

QUALIFICATIONS & EXPERIENCE:

Experience:
  • 5+ years of experience in a coordinator or admin role, preferably from a Design Studio setting (Architecture, Interior Design, Fashion)
  • Experience with Budget Tracking and Invoice Processing
  • Experience with Vendor/Consultant Proposals & Contracts, maintaining relationships with vendors
  • Preferable Experience with architectural or interior design concepts
  • Preferable Experience with Project Management Software or scheduling (Gantt Charts)

Education:
  • Bachelor's Degree in related field (Architecture, Design, Fashion, Management or Business)

Skills:
  • Excellent communication and interpersonal skills
  • Excellent computer skills - Microsoft Office, Excel, Powerpoint, Adobe Photoshop, Adobe InDesign required. Must be able to draft professional documents for distribution throughout the company.
  • Ability to communicate with all levels of management and maintain confidential information


It is the policy of PVH Corp. to ensure equal employment opportunities to all qualified persons without regard to race, gender, religion, age, national origin, citizenship status, disability, qualified veteran status, marital status, or sexual orientation.

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