Executive Administrative Assistant, Global Marketing - Calvin Klein

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Executive Administrative Assistant, Global Marketing - Calvin Klein

POSITION SUMMARY

The Executive Assistant is responsible for providing administrative support to the EVP Marketing Operations.

PRIMARY RESPONSIBILITIES

  • Maintains contacts and calendar, appointment scheduling, departmental meetings, and conference arrangements
  • Handles logistics associated with meetings, appointments and conferences
  • Proactively manages and prioritizes incoming and outgoing communications, including external/internal mail, telephone calls, reports, etc.
  • Files and organizes communications to ensure smooth and timely flow of information in and out of the office. Consolidates information from multiple sources to facilitate supervisors' review.
  • Creates, formats and edits correspondence and presentations with precision and minimal direction
  • Makes travel arrangements and completes detailed expense reports. Confirms meetings and create itineraries for trips
  • Maintains & tracks expenses, budget & reviews monthly
  • Follows up on various activities to ensure closure, completion and deadlines are met. May include weekly reports, status updates, meeting follow-up, requests for information, projects, programs, events, etc.
  • Identifies & implements best practices in work processes & recap formats and standardizes usage throughout merchandising team.
  • Creates & maintains organized office filing systems for supervisors & self
  • Works independently on specific projects as assigned
  • Prepares reports & analysis for key meetings. Key player in annual presentations (i.e. supervisor meetings, Europe presentations).
  • Maintains Business Continuity Plans for merchandising teams
  • Facilitate new employee set-up
  • Maintains & orders all office supplies

QUALIFICATIONS & EXPERIENCE:

  • Bachelor's Degree (or equivalent) preferred
  • 5 years' experience as an administrative assistant
  • Detail oriented and highly organized with a desire to maintain schedule, filing systems and calendar
  • Excellent at handling changing priorities; multi-tasking
  • Strong prioritization & follow-up skills; strong sense of urgency
  • Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction
  • Must possess exceptional interpersonal skills
  • Must be proactive and resourceful with all tasks
  • Strong knowledge of Excel, Word and PowerPoint

It is the policy of PVH Corp. to ensure equal employment opportunities to all qualified persons without regard to race, gender, religion, age, national origin, citizenship status, disability, qualified veteran status, marital status, or sexual orientation.

http://www.pvh.com

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