Records Mgmt Administrator

Job Summary:

Primary responsibility for monitoring and maintaining all aspects of the Legal Department’s filing system.

Duties and Responsibilities:

  • Perform day-to-day operation of database software programs for filing system.
  • Create timely updates on file system changes to all staff members.
  • Conduct file activities.
  • Maintain out-card system.
  • Update all library materials. Obtain additional legal materials through computer research as directed.
  • Maintain familiarity with policies, practices, and procedures employed by the Department and within the Company as they relate to the Legal Department.
  • Prioritize work and receive clarification from supervisor when unsure or conflicts arise.
  • Perform special projects as directed.

REQUIRED EDUCATION:

  • Minimum High School Diploma

REQUIRED EXPERIENCE:

  • Minimum 3-5 years clerical/administrative experience in a legal environment
  • Familiarity with business environment and records management techniques
  • Familiarity with common legal and real estate terminology
  • Good PC skills
  • Good written and verbal communication skills
  • Ability to prioritize and meet deadlines
  • High level of initiative

Physical Requirements:

  • Position involves sitting, standing and/or movement
  • The ability to exert minimal force of up to 25-30 pounds and occasionally exert up to 25-30 pounds of minimal force to carry, lift, push, pull and otherwise move objects.

Working Environment:

  • Working environment is indoors in a well-lit office environment.
  • Interruptions and changes in priority matters occur and employee must be able to work effectively and efficiently under these conditions.

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