Procurement Coord (FIELD)

JOB SUMMARY

Primary responsibility for administering budgets and contracts, generating reports, and other key administrative processes of community maintenance and contract administration.

PRIMARY RESPONSIBILITIES

  • Set up all new communities, plans and vendors in the purchasing system.
  • Input all plan budget information into the purchasing system and generate and distribute Schedule A contracts. Review and ensure accuracy.
  • Maintain plan budgets through the contract change process. Ensure all budgets and affected lots are updated according to the contract change request.
  • Administer color set up for all new communities. Maintain colors and color items in system for specified communities after launch.
  • Track trade partner insurance compliance.
  • Setup and maintain rebate tracking system for specified communities.
  • Conduct a monthly review and submission of rebate tracking system data.
  • Utilize enterprise Purchasing and Accounting systems to input received data and generate and distribute reports.
  • Maintain the Pulte construction item catalog, if applicable.
  • Support the vendor payment inquiry process through the review and validation of contract status and amount. Work in conjunction with the National Financial Services group and Division/Area teams.
  • Perform record retention duties as assigned.
  • Report generation as assigned.
  • Performs related administrative/clerical duties as assigned.

SCOPE

(Decision making, size of organization, budgetary, etc.)

  • Decision Impact: Individual
  • Department Responsibility: None
  • Budgetary Responsibility: No
  • Direct Reports: No
  • Indirect Reports: No

REQUIRED EDUCATION

(Degree, licenses, certifications, etc.)

  • Minimum High School diploma or equivalent
  • Bachelor's Degree preferred

REQUIRED EXPERIENCE

(Work related, tools/equipment, software, etc.)

  • Related Functional Experience: Minimum of 1 year experience in contract administration and/or related construction general office experience.
  • Knowledge of computers, Microsoft Excel and Word programs.
  • Ability to make correct independent decisions when appropriate, adjust and conform with varying schedules, organize and prioritize multiple tasks, problem solve, and write and communicate effectively.

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