Assistant Escrow Officer / Receptionist

Assistant Settlement / Escrow Officer & Receptionist

Job Summary:

Primary responsibility for assisting in the closing of real estate transactions for new construction home builder


  • Work with lenders to fund loans and prepare files for disbursement and recording
  • Prepare closing packages for lender, seller, buyer and accounting
  • Prepare and deliver key releases, final HUD statements, and disbursement summary balance sheets
  • Collect all monies due and create receipt for buyers
  • Review and sign checks or initiate wire transfers for disbursements to appropriate parties
  • Obtain purchase agreements and provide copies as necessary
  • Input orders in escrow processing system, prepare working file and track due dates
  • Obtain information for closing including homeowner dues, payoffs, tax certificates, surveys and other documentation
  • Communicate closing information and dates to lenders, clients, agents, outside title companies, attorneys, buyers, and sellers to
  • Set appointments for Escrow Officer/Closer to perform closing
  • Assist in resolution curative requirements
  • Prepare and forward appropriate documents to county for recording
  • Forward files to Post Closing for audit and review
  • Receptionist duties include but not limited to: greeting customers, answering incoming calls, ordering office supplies and schedule meetings.
  • Perform other duties as assigned


(decision making, size of organization, budgetary, etc.)

  • Decision Impact: Individual
  • Department Responsibility: None
  • Budgetary Responsibility: No
  • Direct Reports: No
  • Indirect Reports: No
  • Physical Requirements: Must frequently lift and/or move up to 25 pounds


Minimum High School Diploma or equivalent


  • Related Functional Experience: Minimum of 1-3 years' experience in title and escrow industry preferred
  • Knowledge of title procedures
  • Basic understanding of settlement statement, deed, and loan documentation
  • Effective communication, presentation, and organization skills
  • Knowledge of real estate law preferred
  • Ability to type at least 45 WPM

All employees must be committed to fair and nondiscriminatory lending, in conformity with the Equal Credit Opportunity and Fair Housing acts, and to compliance with all applicable laws, regulations and company policies. Employees must act responsibly in their efforts to provide financial services to Pulte customers and to provide support to Pulte's core purposes.

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